Combined Synopsis Solicitation For Commercial Items General Information Document Type Combined Solicitation Synopsis Solicitation Number 36C25720q0552 Posted Date 20 April 2020 Original Response Date 24 April 2020 Product Or Service Code 6515 Set Aside Sdvosb Vosb Sdvosb Naics Code 334510 Contracting Office Address Network Contracting Office 17 San Antonio Tx Supply I This Is A Combined Synopsis Solicitation For Commercial Items Prepared In Accordance With The Format In Federal Acquisition Regulation Far Subpart 12 6 Streamlined Procedures For Evaluation And Solicitation For Commercial Items As Supplemented With Additional Information Included In This Notice This Announcement Constitutes The Only Solicitation Quotations Are Being Requested And A Written Solicitation Document Will Not Be Issued This Solicitation Is A Request For Quotation Rfq The Solicitation Document And Incorporated Provisions And Clauses Are Those In Effect Through Federal Acquisition Circular 2020 05 03 03 2020 This Solicitation Is Being Requested As Brand Name Or Equal Iaw Far 52 211 6 The Associated North American Industrial Classification System Naics Code For This Procurement Is 334510 With A Small Business Size Standard Of 1 250 Employees The Olin E Teague Veterans Medical Center Is Seeking To Purchase Zodiac Clinical Sa W O Printer And Classic Probe All Interested Companies Shall Quotations For The Following Schedule Of Supplies Item Information Item Number Description Of Supplies Services Quantity Unit Unit Price Amount 0001 14 00 Ea 1096 Zodiac Sa Clinical W O Printer With Classic Probe Us Only Local Stock Number 8 04 16049 Funding Req Number 1 0002 14 00 Ea 1096 Zodiac Insert Phone Local Stock Number 8 75 85400 Funding Req Number 1 0003 14 00 Ea 1096 Eartip Kit In Box Local Stock Number 8 69029601 Funding Req Number 1 0004 4 00 Ea 1066 Madsen Astera 2 Us Only Local Stock Number 8 04 13102 Funding Req Number 1 0005 4 00 Ea 1066 Cd Quicksin Material Us Local Stock Number 8 49 91300 Funding Req Number 1 0006 1 00 Ea Otometrics Advantage Silver Local Stock Number Svc99silv Funding Req Number 1 0007 1 00 Ea Travel Zone 3 Local Stock Number 9 99 40003 Funding Req Number 1 Grand Total Delivery Shall Be Provided 30 90 Days Aro Fob Destination The Contractor Shall Deliver Line All Line Items To The Following Address Olin E Teague Veterans Medical Center 1901 Veterans Memorial Drive Temple Tx 76504 7451 Award Shall Be Made To The Offeror Whose Quotation Is The Lowest Price Technically Acceptable The Government Will Evaluate Information Based On The Following Evaluation Criteria Price Delivery And Technical Acceptability Price This The Total Amount Of The Offeror S Quotation To Include All Items Listed On The Schedule Of Supplies And Any Charges For Shipping Handling Starting Page 1 Of This Rfq Delivery This Is The Offeror S Ability To Deliver The Equipment Within 30 90 Days Aro Technical Acceptability This Is The Offeror S Ability To Provide Equipment In Accordance With The Following Salient Characteristics Statement Of Work 14 1096 Zodiac Sa Clinical W O Printer With Classic Probe Us Only 14 1096 Zodiac Insert Phone 14 1096 Eartip Kit In Box 4 1066 Madsen Astera 2 Us Only 4 1066 Cd Quicksin Material Us 1 Otometrics Advantage Silver 1 Travel Zone 3 Audiology Clinic Central Texas Veterans Health Care System Ctvhcs Contracting Officers Representative Cor Ctvhcs Surgical Service Will Appoint One 1 Cor For This Contract When Service Is Requested The Contractor Will Always Contact The Cor Mr Selman Bridges Or Ctvhcs Poc Ryan J Euer Service Time Arrangements Except By Special Alternative Arrangement Scheduled Service Will Be Provided Only During Contractor S Normal Working Hour S Local Site Time Upon Acceptance Of This Contract The Contractor Shall Immediately Contact The Cor Mr Selman Bridges Or Ryan J Euer To Schedule Mutually Agreeable Service Times Scope Of Work 14 1096 Zodiac Sa Clinical W O Printer With Classic Probe Us Only 14 1096 Zodiac Insert Phone 14 1096 Eartip Kit In Box 4 1066 Madsen Astera 2 Us Only 4 1066 Cd Quicksin Material Us 1 Otometrics Advantage Silver 1 Travel Zone 3 Audiology Clinic At Ctvhcs Temple Texas Service Shall Consist Of The Following Corrective And Preventive Maintenance Services All Services Necessary And Required To Ready The 14 1096 Zodiac Sa Clinical W O Printer With Classic Probe Us Only For Operation Maintenance Service As Needed To Maintain System Operational At The Time Of Warranty Cor Along With The Ctvhcs Poc Will Verify That Required Specifications Are Met And Testing Will Be Performed As Necessary To Ensure System Is Fixed Repair Serviced And Fully Operational Upon Receiving A Maintenance And Repair Call From The Cor Or Ctvhcs Poc The Contractor Shall Make A Return Telephone Call For Within Two Hours The Contractor Will Restore The Equipment To Full Performance Within Forty Eight 48 Hours Of The Initial Call The Contractor Shall Notify The Cor Or Ctvhcs Poc Of The Existence Or Development Of Any Defects In The Equipment Covered Under This Contract Which The Contractor Considers He She Is Not Responsible For Under The Terms Of The Contract Such As Operator Misuse Training And Support And Preventative Maintenance And Educational Courses To Be Provided On Site As Indicated The Contractor Will Provide All Resources Including Parts Required To Ensure System Remains Operational In Accordance With The Contract Requirements Description 14 1096 Zodiac Sa Clinical W O Printer With Classic Probe Us Only Equipment Features Diagnostic Probe Classic Eartips Eartip Box Otometrics Insert Phone Contralateral Contralateral Phone Tdh 39 Inserts For Contralateral Phones Shoulder Strap Hook Probe Home For Quick Check Probe Wall Mounted Or Device Mounted 2 Cc Cavity For Probe Check Multi Frequency Cavity Kit Otosuite Sw Installation Disk Power Cord Madsen Zodiacuser Guide Madsen Zodiacreference Manual Usb Connection Cable Power Supply Unit Paper Roll For Built In Printer Probe Tips Wall Mount Kit For Pc Based Device Probe Cleaning Kit Exclusions Unless Otherwise Quoted Modifications Or Corrections To The Work Scope Dictated By Concealed Conditions Encountered In The Performance Of The Work And Not Indicated By The Drawings Or Specifications Modification Or Corrections To Installation Room Or Supplied Power Personnel Clearances And Privacy Considerations The Contractor Will Ensure That Their Personnel And Subcontractor Personnel Meet The Privacy Standards As Set Forth By Health Insurance Portability And Accountability Act Hipaa Of 1996 With Respect To Personal And Confidential Information That They May Come Upon While Servicing Medical Equipment Patient Health Information Phi And Individually Identifiable Information Iii This System Does Contain Patient Health Information Phi And Individually Identifiable Information Iii It Integrates Seamlessly With Noah And External Electronic Medical Records Emr You Can Easily And Safely Transfer Data To Selected Patient Files Reducing Errors Saving You Time Every Day No Va Data Will Leave The Va Facility If A Hard Drive Or Any Other Electronic Storage Device Needs To Be Replaced The Device Will Be Given To The Information Security Officer After Destruction Of The Data By Degaussing The Device May Be Returned To The Vendor For Inventory Control If So Requested The Repair Of This System Will Be Supervised By A Va Employee In Biomed To Assure Data Does Not Leave The Facility The Designated Facility Point Of Contact Is Responsible To Ensure No Va Data Leaves The Facility And An Employee Supervises Repair No Security Amp Privacy Training Is Needed By The Vendor Because The Repair Will Be Supervised No Other Security Statement Is Needed Documentation Contractor Will Provide The Cor Or Ctvhcs Poc With Individual Written Reports Which Describe The Maintenance And Repair Service Performed On The Equipment Under Warranty In Enough Detail To Be Acceptable By Field Inspectors Of The Joint Commission And Other Inspecting Bodies This Shall Include A List Of All Parts Replaced All Service Performed As Well As A Statement That The Equipment Is Operating Per Manufacturer S Specifications After Repair The Service Report Will Be Signed By The Contractor S Service Technician And By Designated Facility Personnel Prior To Award Bidder Must Have A Facility To Include Personnel Test Equipment Parts Inventory Training Certificates Licenses And Technical Documentation Available For Inspection By Va Medical Center Personnel And Be Able To Show Written Evidence To Technical Qualifications Of Personnel Test Equipment And Calibration Documentation Licenses And Availability Of Parts Parts Availability Must Be Written Documentation From Either The Equipment Manufacturer Or Authorized Parts Supplier In Either Case Bidder Must Be Able To Show The Availability Of Parts To Him Her Within 24 Hours After Initial Call For Contracts For Maintenance And Repair Services Form Other Than The Original Manufacturer Or A Designated Representative The Contractor Will Be Fully Responsible For Obtaining All Technical Documentation Necessary To Fulfill Contractual Obligations The Contractor Warrants That The Services To Be Performed Under This Contract Will Be Performed In A Good Workmanship Manner And Shall Conform To The Standards Of The Industry This Warranty Is Given Expressly And In Place Of All Other Warranties Expressed Or Implied Statutory Or Otherwise And Is The Only Warranty Given By The Contractor Warranty Items That Expire During The Contract Period Will Be Added To The Contract As Appropriate Negligance Clause When Services And Parts Are Required Because Of Accident Abuse Misuse Or Negligence By Other Than The Contractor Or His Representative And Are Not Included As A Part Of Pm Inspection Or Service Calls Such Needs Will Be Reported To The Contracting Officer S Representative Along With Estimates Of Charges The Contracting Officer And Representative Will Evaluate These Needs And Authorize Appropriate Action The Parts Will Be Installed Under The Terms Of The Contact And Each Invoice Is To Include A Legible Itemized List Of Labor Charges And Parts Costs The Government Will Incur No Charges For Service And Parts Including Glassware Due To Accident Abuse Misuse Or Negligence By The Contractor Or His Representative Records Management All Records Administrative And Program Specific Created During The Period Of The Contract Belong To Visn 17 And Ctvhcs And Must Be Returned To Ctvhcs At The End Of The Contract Or Destroyed In Accordance To The Vha Record Control Schedule Rcs 10 1 Citations To Pertinent Laws Codes And Regulations Such As 44 U S C Chapters 21 29 31 And 33 Freedom Of Information Act 5 U S C 552 Privacy Act 5 U S C 552A 36 Cfr Part 1222 And Part 1228 Contractor Shall Treat All Deliverables Under The Contract As The Property Of The U S Government For Which The Government Agency Shall Have Unlimited Rights To Use Dispose Of Or Disclose Such Data Contained Therein As It Determines To Be In The Public Interest Contractor Shall Not Create Or Maintain Any Records That Are Not Specifically Tied To Or Authorized By The Contract Using Government It Equipment And Or Government Records Contractor Shall Not Retain Use Sell Or Disseminate Copies Of Any Deliverable That Contains Information Covered By The Privacy Act Of 1974 Or That Which Is Generally Protected By The Freedom Of Information Act Contractor Shall Not Create Or Maintain Any Records Containing Any Government Agency Records That Are Not Specifically Tied To Or Authorized By The Contract The Government Agency Owns The Rights To All Data Records Produced As Part Of This Contract The Government Agency Owns The Rights To All Electronic Information Electronic Data Electronic Information Systems Electronic Databases Etc And All Supporting Documentation Created As Part Of This Contract Contractor Must Deliver Sufficient Technical Documentation With All Data Deliverables To Permit The Agency To Use The Data Contractor Agrees To Comply With Federal And Agency Records Management Policies Including Those Policies Associated With The Safeguarding Of Records Covered By The Privacy Act Of 1974 These Policies Include The Preservation Of All Records Created Or Received Regardless Of Format Paper Electronic Etc Or Mode Of Transmission E Mail Fax Etc Or State Of Completion Draft Final Etc No Disposition Of Documents Will Be Allowed Without The Prior Written Consent Of The Contracting Officer The Agency And Its Contractors Are Responsible For Preventing The Alienation Or Unauthorized Destruction Of Records Including All Forms Of Mutilation Willful And Unlawful Destruction Damage Or Alienation Of Federal Records Is Subject To The Fines And Penalties Imposed By 18 U S C 2701 Records May Not Be Removed From The Legal Custody Of The Agency Or Destroyed Without Regard To The Provisions Of The Agency Records Schedules Contractor Is Required To Obtain The Contracting Officer s Approval Prior To Engaging In Any Contractual Relationship Sub Contractor In Support Of This Contract Requiring The Disclosure Of Information Documentary Material And Or Records Generated Under Or Relating To This Contract The Contractor And Any Sub Contractor Is Required To Abide By Government And Agency Guidance For Protecting Sensitive And Proprietary Information End Of Contract Contractor Guarantees That All Equipment Covered In This Contract Shall Meet Or Exceed Manufacturer S Performance Specifications At The Contract Expiration Date The Full Text Of Far Provisions Or Clauses May Be Accessed Electronically At Http Acquisition Gov Comp Far Index Html The Following Solicitation Provisions Apply To This Acquisition Far 52 212 1 Instructions To Offerors Commercial Items Far 52 212 3 Offerors Representations And Certifications Commercial Items Offerors Must Complete Annual Representations And Certifications Electronically Via The System For Award Management Sam Website Located At Https Www Sam Gov Portal In Accordance With Far 52 212 3 Offerors Representations And Certifications Commercial Items If Paragraph J Of The Provision Is Applicable A Written Submission Is Required The Following Contract Clauses Apply To This Acquisition Far 52 212 4 Contract Terms And Conditions Commercial Items Far 52 212 5 Contract Terms And Conditions Required To Implement Statutes Or Executive The Following Clauses Shall Be Considered Marked Within 52 212 5 52 211 6 Brand Name Or Equal 52 222 3 Convict Labor 52 222 19 Child Labor Cooperation With Authorities And Remedies 52 222 21 Prohibition Of Segregated Facilities 52 222 26 Equal Opportunity 52 222 36 Affirmative Action For Workers With Disabilities 52 222 50 Combatting Trafficking In Persons 52 225 13 Restrictions On Certain Foreign Purchases 52 232 33 Payment By Electronic Funds Transfer Central Contractor Registration 52 232 40 Providing Accelerated Payments To Small Business Subcontractors 52 204 7 System For Award Management 52 212 2 Evaluation Commercial Items Lowest Price Technically Acceptable Lpta 852 270 1 Representatives Of Contracting Officers 852 203 70 Commercial Advertising 852 211 70 Equipment Operation And Maintenance Manuals 852 219 10 Service Disabled Veteran Owned Small Business Set Aside 852 232 72 Electronic Submission Of Payment Requests 852 237 70 Contractor Responsibilities 852 246 70 Guarantee All Questions Related To This Acquisition Shall Be Submitted Via Email To Oneka Robertson Oneka Robertson Va Gov All Questions Are To Be Received No Later Than 12 00Pm Cst 22 April 2020 Quotes Shall Be Submitted Via Email To Oneka Robertson Oneka Robertson Va Gov All Quotes And Additional Required Documentation Are To Be Received No Later Than 12 00Pm Cst 24 April 2020 Quotes Must Include Company Name Company Duns Number Tax Id Shipping And Handling If Applicable And Point Of Contact Information For Information Regarding This Solicitation Please Contact Oneka Robertson Contract Specialist 210 694 6318 Oneka Robertson Va Gov
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