S209 Lebanon Va Medical Center Scrubs Service

Tender Detail

29317362
36C24420Q0438
Self Funded
S209 Lebanon Va Medical Center Scrubs Service
ICB
Northern America
Asia-Pacific Economic Cooperation, APEC,G20
08-04-2020

Work Detail

It Is The Governments Intent To Follow Up To This Pre Soliciation And Post An Official Soliciation Surgical Scrubs Services Lebanon Va Medical Center Place Of Performance Department Of Veterans Affairs Lebanon Va Medical Center 1700 South Lincoln Ave Lebanon Pa 17042 Services Contractor Shall Provide The Lebanon Va Medical Center With Surgical Scrubs Services All Personnel Equipment Tools Materials Supervision Will Be Provided By The Contractor Contractor Will Provide Install And Maintain Four 4 Automated Scrub Dispensing Machines Eight 8 Automated Return Units Along With All Scrub Rentals To Include An Auto Loss Replacement Program Launder And Restock The Dispensers The Contractor Must Furnish Everything Needed To Perform This Contract According To All Its Terms All Automated Dispensing And Return Units Must Adhere To The Provided Size Restraints Annotated And All Scrubs Shall Be Laundered Folded And Tracked In Accordance Within This Statement Of Work Performance Requirements The Contractor Must Provide Install And Maintain Four 4 Automated Scrub Dispensers Dispenser 1 Shall Fit Into The Dimensions Of 93 H X 158 W X 34 D Dispenser 2 Shall Fit Into The Dimensions Of 108 H X 158 W X 34 D Dispenser 3 Shall Fit Into The Dimensions Of 100 H X 79 W X 30 D Dispenser 4 Shall Fit Into The Dimensions Of 123 H X 112 W X 108 D Eight 8 Automated Scrub Return Units Return Unit 1 Shall Fit Into The Dimensions Of 94 H X 106 W X 30 D Return Unit 2 Shall Fit Into The Dimensions Of 96 H X 95 5 W X 29 D Return Unit 3 Shall Fit Into The Dimensions Of 109 H X 37 W X 24 D Return Unit 4 Shall Fit Into The Dimensions Of 108 H X 60 W X 33 D Return Unit 5 Shall Fit Into The Dimensions Of 100 H X 40 W X 25 D Return Unit 6 Shall Fit Into The Dimensions Of 100 H X 40 W X 25 D Return Unit 7 Shall Fit Into The Dimensions Of 123 H X 112 W X 108 D Return Unit 8 Shall Fit Into The Dimensions Of 123 H X 112 W X 108 D The Contractor Shall Be Able To Provide Stock Collect Transport Launder Fold Package And Maintain Stock Of Contractor Owned Scrubs Of Various Sizes With An Estimated Minimum Annual Order Of 312 000 Scrubs Maximum Annual Order Of 728 000 Scrubs The Contractor Must Have The Ability To Track Weekly Use Of Garments Via An Electronic Monitoring System And Provide A Report Of Items Serviced Upon Request The Contractor Must Provide A Rental Program For Scrub Pants Shirts And Jackets And Provide The Va With An Auto Loss Replacement Policy To Replace Any Scrubs That May Be Come Damaged Or Deemed No Longer Usable Detailed Performance Requirements Automated Scrub Dispensers Contractor Will Deliver All Automated Scrub Dispensers To Proper Locations Install Program Stock And Insure Proper Operations Of Every System The Dispensing Machines Units Must Be Provided By The Contractor On A Rental Basis For As Long As The Contract Is In Place The Machines Are To Be Installed And Be Fully Functioning By The Contractor The Machines Will Also Be Serviced Maintained By The Contractor If It Runs Into Any Technical Difficulties And Causes The Machine Malfunction The Contractor Shall Make Every Effort To Properly Resolve The Issue By Coming On Site As Needed As Well As Maintain Open Communication With The Cor During This Process The Contractor May Leave A Key With The Cor To The Dispensing And Return Machine In Case Of A Malfunction And It Would Need To Be Opened For Simple Fixes Contractor Will Gather Usage Data Thru Input Collected At Each Station The Collected Data Will Not Require Any Medical Staff Phi Pii Information Contractor Shall Have No Need To Connect To The Va Medical Center S Network At No Time Will Patient Or Employee Information Will Be Shared With The Contractor Contractor Shall Train All Necessary Staff On How To Properly Use The Dispenser Units Dispenser Locations Dispenser 1 Will Be Housed Within Building 1 Sterile Processing Service Department Dispenser 2 Will Be Housed Within Building 101 Operating Room Dispenser 3 Will Be Housed Within Building 17 5Th Floor Dental Dispenser 4 Will Be Housed Within Building 101 Room 140 Automated Scrub Returns Contractor Will Deliver All Automated Scrub Returns To Proper Locations Install Program Stock And Insure Proper Operations Of Every System The Returns Machines Units Must Be Provided By The Contractor On A Rental Basis For As Long As The Contract Is In Place The Machines Are To Be Installed And Be Fully Functioning By The Contractor The Machines Will Also Be Serviced Maintained By The Contractor If It Runs Into Any Technical Difficulties And Causes The Machine Malfunction The Contractor Shall Make Every Effort To Properly Resolve The Issue By Coming On Site As Needed As Well As Maintain Open Communication With The Cor During This Process The Contractor May Leave A Key With The Cor To The Dispensing And Return Machine In Case Of A Malfunction And It Would Need To Be Opened For Simple Fixes Contractor Will Gather Usage Data Thru Input Collected At Each Station The Collected Data Will Not Require Any Medical Staff Phi Pii Information Contractor Shall Have No Need To Connect To The Va Medical Center S Network At No Time Will Patient Or Employee Information Will Be Shared With The Contractor Contractor Shall Train All Necessary Staff On How To Properly Use The Return Units Returns Locations Return Unit 1 Will Be Housed Within Building 1 Sterile Processing Service Department Locker Room 1 Return Unit 2 Will Be Housed Within Building 1 Sterile Processing Service Department Locker Room 2 Return Unit 3 Will Be Housed Within Building 101 Operating Room Locker Room 1 Return Unit 4 Will Be Housed Within Building 101 Operating Room Locker Room 2 Return Unit 5 Will Be Housed Within Building 17 5Th Floor Dental Lab Return Unit 6 Will Be Housed Within Building 17 5Th Floor Dental Lab Return Unit 7 Will Be Housed Within Building 101 Room 140 Return Unit 8 Will Be Housed Within Building 101 Room 140 Scrubs The Contractor Must Be Capable Of Providing Hygienically Clean Scrubs That Shall Be Capable Of Providing Individually Folded Individually Poly Sealed Garments The Contractor Must Have A Management System That Uses Barcoded Garments To Determine Lifecycle Of The Garments For Replacement And Be Capable Of Delivering Disinfected Sterilized And Cleaned Scrub Within 24 Hours To The Facility Contractor Shall Barcode Each Item To Maintain Precise Management Of Rental Garments In Accordance With Contractor S Regular Business Practices Contractor Shall Sort And Stock Restock Clean Scrubs Into Dispensing Machines In Designated Areas Of The Medical Center Contractor Shall Empty Out Soiled Items From The Return Units Located In Designated Areas Of The Medical Center Contractor Shall Launder Scrubs To Infection Control Standards As Well As The Removal Of Foreign Material E G Soil And Organic Material From Scrub Supply Using High Level Disinfection And Sterilization Process Also Provide Cleaned With No Stained Marked Tinted Or Any Other Foreign Material That Did Not Come With The Original Fabric Of The Surgical Scrubs All Scrubs Shall Be Cleaned Within Howenstein And Cdc Approved Standards Each Item Shall Be Individually Folded And Scrubs Sealed Individually In Poly Sealed Bag Prior To Delivery And Loaded Individually As To Allow For Mix Matching Of Sizes To Be Dispersed As Needed Contractor Shall Track The Weekly Use Of Garments And Provide A Report Of What Items Have Been Serviced To The Cor Upon Request Contractor Shall Have The Ability To Custom Tailor Garments To Fit Staffing Sizing Needs And Requirements Each Dispenser Is To Stock Complete Sizes Of Scrub Sets I E Extra Small Small Medium Large Extra Large 2 Extra Large 3 Extra Large 4 Extra Large Etc Request For More Or Less Of Certain Sizes Due To Employee Needs And Or New Sizes Of Scrubs Due To Change Of Employees Will Be Communicated On A Written Request Thru The Cor Contractor Is To Fill The Dispensers To Its Full Capacity On Each Visit Sizes For Each Dispenser Will Be Adjusted Based On The Average Weekly Demand History After The Contract Is Awarded The Contractor Is To Establish Track And Modify Distribution Based On Demand History The Contractor Must Provide All Personnel Rental Equipment Tools Materials Supervision And Other Items And Services Necessary To Manage The Required Garments Three Times A Week Pick Up Mondays Wednesdays And Fridays Cleaning Three Times A Week Mondays Wednesdays And Fridays Drop Off And Restocking Of Cotton Polyester Blend Scrub Uniforms And Scrub Jackets For The Lebanon Va Medical Center As Defined In This Statement Of Work The Following Scrub Colors Shall Be Used For The Following Locations Grey Operating Room Amp Building 101 Room 140 Blue Sps Maroon Burgundy Dental Forecasted Demand Per Dispenser By Size Regular Sizes 4 Xl 5 3 Xl 5 2 Xl 10 Xl 25 Large 25 Medium 10 Small 5 Extra Small 5 Petite Sizes Remainder 10 Will Be Petite Sizes Listed Below P 4 Xl P 3 Xl P 2 Xl P Xl P Large P Medium P Small Hours Of Operation The Contractor Must Perform The Tasks As Required By The Sow Under This Contract During The Following Hours Monday Through Friday Between 6 00Am And 2 30Pm Unless Other Time Is Specified Holidays Delivery Of Scrubs Shall Not Occur On Federal Holidays Should A Delivery Be Regularly Scheduled On A Holiday The Delivery Shall Occur On The Working Day Prior To The Holiday The Observed Federal Government Of The Following Holidays New Year S Day Martin Luther King Jr Day Presidents Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day When Such Holiday Falls On First Non Workday The Preceding Workday Will Be Considered A Holiday When Such Holiday Falls On The Second Non Workday The Next Workday Will Be Considered A Holiday A Special Event Or Adjusted Work Hours If Circumstances Should Arise Wherein The Contractor Desires A Different Work Schedule As Required The Contractor Must Request The Same In Writing Submit A Written Request To The Government Contracting Officers Representative Cor A Minimum Of 72 Hours Before The Requested Adjusted Work Schedule To Include Inclement Weather General Information Quality Control The Contractor Shall Monitor Its Employees Performance And Based Upon The Results Of Such Monitoring Shall Establish Performance Improvement Activities To Assure Employee Efficiency And Knowledge And Also To Ensure Employees Are Performing Their Duties In A Manner Consistent With All Federal State And Local Rules And Regulations And As Set Forth By Applicable Regulatory Agencies And This Contractual Agreement Quality Assurance If The Government Performs Inspections Or Tests On The Premises Of The Contractor The Contractor Shall Furnish Without Additional Charge All Reasonable Facilities And Assistance For The Safe And Convenient Performance Of These Duties Infection Control All Laundering Employees Including Truck Drivers Shall Be Educated As Well As Practice Proper Hand Washing Techniques And Must Also Participate In Educational Programs To Learn About Blood Borne Pathogen Management And The Use Of Personal Protective Equipment Ppe Care Must Be Taken To Contain Pathogens During Transport Separation Of Clean From Soiled Efforts To Avoid Cross Contamination Between Soiled And Clean And Use Of A Consistent Thorough Wash Process A Quality Assurance Program To Ensure Life Of Textile Is Not Exceeded Per Manufacture Recommendations Transportation Of Any Scrubs Shall Be Covered With Heavy Plastic Prior To Leaving The Plant To Avoid Any Pathogen Contamination And Handled In Accordance With Industry Best Practice To Ensure That They Remain Hygienically Clean This Includes The Use Of A Truck Dedicated To Healthcare Transport And Proper Use Of Personal Protective Equipment Ppe Inspections The Government At All Reasonable Times Shall Have Access And Permission To Inspect The Delivery Truck And Carts Contractor Staff Information The Contractor Must Provide A Contract Manager Who Must Be Responsible For The Performance Of The Work The Name Of This Person And An Alternate Or Alternates Who Must Act For The Contractor When The Manager Is Absent Must Be Designated In Writing To The Contracting Officer The Contract Manager Or Alternate Must Have Full Authority To Act For The Contractor On All Contract Matters Relating To Daily Operation Of This Contract The Contract Manager And Alternate Or Alternates Must Be Able To Read Write Speak And Understand The English Language Uniforms All Employees Shall Wear Contractor Provided Uniforms Contractor Code Of Dress Which Include Pants Shirts Or Blouses And Protective Clothing Which Are Clearly Distinguishable From Other Vamc Uniforms Currently In Use The Uniform Will Be Worn As Designed By The Manufacturer Open Toe Shoes Or Sandals Will Not Be Worn A Basic Leather Shoe Covering The Entire Foot Is Recommended All Personnel Will Display Identification Badges On Their Uniforms Which Will Show The Employee S Last Name And The Contractor S Full Name Personal Hygiene Contractor S Personnel Shall Be Clean Bathe Daily Including Hair And Wear A Clean Uniform Daily Fingernails Will Be Clean And Free Of Dirt Hair Will Be Neatly Trimmed And Combed Security Requirements The Contractor S Employees Shall Wear Visible Identification At All Times While On The Premises It Is The Responsibility Of The Contractor To Park In The Appropriate Designated Parking Areas The Department Of Veterans Affairs Will Not Invalidate Or Make Reimbursement For Parking Violations Of The Contractor Under Any Conditions Smoking Is Prohibited On Va Grounds Possession Of Weapons Is Prohibited Violations Of Va Regulations May Result In Citation Answerable In The United States Federal District Court Not A Local District State Or Municipal Court All Contractor Employees Performing Tasks Related To This Sow While On Lebanon Vamc Property Shall Have Proper Valid Identification All Applicable Background Checks Must Be Completed Before Contractor Employees May Begin Work Badges After Security Clearances Shall Be Worn At All Times While On Va Ground Damage Extreme Caution Shall Be Exercised To Prevent Damage To The Building And Its Contents Any Damage Must Be Reported To The Cor Immediately For Appropriate Action Any Damage Caused By The Contractor Will Be Repaired And Or Replaced To The Satisfaction Of The Va At The Contractor S Expense Damage To The Building Its Contents Or Loss Of Government Property In Excess Of 100 000 Will Require A Report Of Survey Or Investigation Report By The Vacc Appropriate Government Personnel Will Conduct The Investigation The Responsible Party Will Be Required To Replace And Or Submit Payment For Damage Or Loss Access Keys If The Cor Provides Keys For Access It Shall Be The Contractors Responsibility To Safeguard And Control Keys Provided Government Furnished Materials Gfm None End Of Statement Of Work

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