Food Processing Machines

Tender Detail

29304747
EOI AVC HVC 20 01
Yes United States Agency for International Development USAID
Food Processing Machines
ICB
Southern Asia
South Asian Association for Regional Cooperation (SAARC)
15-04-2020

Work Detail

Expression of Interest are invited for Food Processing Machines EXPRESSION OF INTEREST EOI EOI AVC HVC 20 01Food Processing MachinesDAI is issuing this Expression of Interest EOI for Afghanistan Value Chains High Value Crops DAI AVC HVC project located in Kabul Afghanistan The purpose of this EOI is to pre qualify specialized vendors who have experience in and capability of providing one or all of the machines DAI AVC HVC anticipates procuring This document presents the requirements that interested vendors must provide to be invited to submit their detailed quotations or technical cost proposals for procurement opportunities anticipated by DAI Pre qualified vendors may be invited to respond to a solicitation and or multiple solicitations Vendors must be licensed and legally organized businesses organizations or firms BACKGROUNDAfghanistan Value Chains High Value Crops AVC HVC is a 5 year 54 9 million marketoriented project that operates throughout Afghanistan with regional offices in Kabul Herat Mazar e Sharif Jalalabad and Kandahar The project is funded by USAID and implemented by DAI AVC HVC supports U S and Afghan governments economic development objectives by promoting sustainable agriculture led economic growth in line with the Ministry of Agriculture Irrigation and Livestock s National Comprehensive Agricultural Development Priority Program PROCUREMENT PROCEDURESAs a USAID funded project the procurement process follows US government acquisition procedures and compliance requirements 1 Pre qualification The key purpose is to find vendors with required experience and capability who can provide compliance documents according to US government acquisition requirements 2 Vendor meeting Pre qualified vendors will be invited to a vendor meeting in person or virtually depending on the location of the vendor to explain in detail about the procurement competition procedure how to submit bids and answer questions 3 Tender Pre qualified vendors will receive the RFQ s based on their claimed capability for tendering 4 Evaluation DAI AVC HVC project evaluation committee will review all proposals and select the best value offer according to pre defined evaluation criteria The evaluation criteria will be specified in the Request for Proposal RFP 5 Contract After clarifying and finalizing all contractual terms a Purchase Order will be issued to the selected vendor TYPE OF MACHINES DAI AVC HVC PLANS TO PROCUREBelow is the list of type of machines AVC HVC plans to procure so far in some cases multiplemachines of the same type are needed The project may1 Almond tree limb branch shakers to shake almond threes to collect almonds2 Almond oil extraction machine to extract oil from Almonds walnuts and sesame seeds3 Saffron dryers4 Solar dryers to dry various fruits and nuts such as Grapes Apricot Cherry Apple Fig Watermelon Walnut Almond Pear Peach Sweet and Sour Cherries Prune Plums etc 5 Jam honey production line including cooking mixing filling capping and labellingprocesses6 Date printing machine to print on bottles7 Raisin washing machine8 Raisin sorting machine9 Pine nuts shelling machine10 Pouch packaging labeling and data printing machines11 Walnut cracking machineRESPONSE SUBMISSION DEADLINE AND COMMUNICATION PROTOCOLThe deadline for responding to this EOI is April 15 2018 at 11 59 PM Kabul time Responsesreceived after the deadline will not be reviewed and will be discarded by DAI subject to thediscretion of the project s management Responses may be emailed to avcc quotation dai com with subject line mentioning the EOI number EOI AVC HVC 20 01 Questions regarding this EOI should be sent to avc c procurement dai com Please don t sendquestions to above email designated to receiving tender documents only All information provided by vendors in response to this EOI will be treated confidentially DAIwill not use the information in any other context or setting and we will not reveal details toother parties Joint tender is acceptable should the manufacturer choose to work with another companytogether on their bids However DAI will sign contract with the primary vendor only DAI may require a respondent to submit additional information to better judge a response DisclaimerDAI will not reimburse respondents for the costs incurred with preparing a response nor doesissuance of this EOI obligate DAI to award a subcontract or purchase order If a Vendor is foundto have made false or misleading claims or statements obtains confidential information orreceives improper assistance DAI reserves the right to reject an EOI submitted by or on behalfof a vendor Evaluation MatrixFactors QualifyingFactor Yes No Minimum Requirement Score Supporting DocumentsLegally registered business Yes N A N A Valid business licenseCompleteness of EOIsubmissionYes N A N A All required documentsYears of experiencemanufacturing or supplying thesame type of machine proposedYes 3 years 3 5 years 95 10 years 1210 years 15At least 3 most relevant experienceswith required details seeattachment 3 Relevance of experience Yes At least food processing machineexperience same type of machinedesirable0 15 Same as aboveAble to provide CIF quotation International bidders mayconsider partnership withAfghan companies but it s notrequired Yes N A Attachment 4 lists a few Afghancompanies that bidders may considercooperating with However bidders canwork with any other companies or bidindependently There is no preference tothe companies listed in the attachment 0 or 20 N ACapability of providinginstallation and user trainingservices in AfghanistanNo On site installation and user training 0 20 List countries where such serviceswere provided in the past seeattachment 2 Able to provide warranty andafter sales serviceYes At least one year warranty for the wholemachine and longer warranty for someparts where appropriate0 20 1 year general warranty only 12 N AQuality certificate No International quality assurance certificates 0 10 break down as 3 QSM certificate5 one international product qualitycertificate2 More than one internationalproduct quality certificatesCopies of valid certificatesRESPONSE FORMATBidders must complete their responses in English following the specifications outlined below The response format consists of four sections stared documents are mandatory Section 1 Vendor InformationSectionNumberDescription1 01 1 1 2 Cover LetterBidder s checklist and certification see attachment 1 Vendor Information company name address and phone number form ofincorporation corporation partnership NGO etc number of years in business etc Section 2 Factors for Consideration2 1 2 2 2 3 2 4 Filled questionnaire see attachment 2 Past experiences see attachment 3 Valid business licenseCopies of quality certificatesSection 3 Annex3 13 23 3Product catalogueDUNS number or Self Certification for Exemption from DUNS Requirement seeattachment 5 Other documents that demonstrate the company s capability and experienceAttachment 1 Bidder s Checklist and CertificationI certify that we have provided below required information documents along with the EOI Completed signed and stamped Attachment 1 Bidder s Checklist and Certification Filled Attachment 2 Questionnaire Completed Attachment 3 Past Performance Chart Copies of valid business license or other document issued by respective government Copies of quality certificates Evidence of a DUNS number or completed Attachment 5 Self Certification forExemption from DUNS Requirement for Subcontractors and Vendors not mandatoryat this stage but will be required if a Purchase Order is issued with value over 30 000 We understand that DAI is not bound to accept any proposal it receives Name and Title of Authorized Signatory Signature Telephone Email Date Company Seal Attachment 2 QuestionnaireWhich machine s in the EOI can yourcompany offer How many years of experience does yourcompany have in manufacturing supplyingthe same type of machine s Will your company be able to provide CIFquotation to a port in Afghanistan Yes NoWhich countries have the same machine s been supplied to Will your company or your partnercompany be able to provide installationand user training in Afghanistan Yes NoWhat is the warranty term that yourcompany can offer Will your company be able to provideaftersales Please specify type of services Any additional information Attachment 3 Past Performance ChartPlease list at least 3 most relevant past experiences same machine to international buyers with client contact information Relevant experiences indeveloping countries are highly valued DAI may contact the clients listed below to verify the information provided Machine s supplied Client Name Contact Name and Position Contact person s Tel and Email Buyer Location City Country 1 Name Position Tel Email 2 Name Position Tel Email 3 Name Position Tel Email 4 Name Position Tel Email 5 Name Position Tel Email Attachment 4 Afghan Logistics and Engineering CompaniesInternational bidders may consider partnerships with Afghan companies however it is notrequired nor will it give any advantage or disadvantage of the bid The evaluation is basedon whether the bidders will be able to fulfil the requirements or not The list of companies isfor reference only and DAI do not favor any of the companies in the bid process Bidders canalso contact Afghanistan Chamber of Commerce and Investment www acci org

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