Request For Proposals For Physical And Digital Data Management Systems

Tender Detail

27705589
Self Funded
Request For Proposals For Physical And Digital Data Management Systems
ICB
Eastern Africa
Common Market for Eastern and Southern Africa, COMESA,African Solidarity Fund (FSA),African Union
18-02-2020

Work Detail

Request For Proposals Are Invited For Physical And Digital Data Management Systems Entrepreneurial Solutions Partners Esp Physical And Digital Data Management Systems Entrepreneurial Solutions Partners Esp Entrepreneurial Solutions Partners Esp Website Http Www Espartners CoRequest For Proposals Rfp For Physical And Digital Data Management SystemsEntrepreneurial Solutions Partners Esp Proposal Submission Deadline Friday February 18Th 7 PmEsp Is An Intelligent Capital Firm Focused On High Growth Entrepreneurs In Underserved African Countries Intelligent Capital Is The Right Mix Of Skills And Capital Needed For Entrepreneurial Success And Economic Growth Our Key Services Include Scaling Ventures At Various Stages Via Entrepreneurial Competitions And Incubation And Acceleration Programs Generating Insights By Leading Studies And Providing Consulting Services For Sustainable Development Financing High Ventures With Direct Investment Or Facilitating Capital Raises Esp Is Publishing This Rfp To Seek Quotations From Appropriately Qualified And Experienced Consultants Suppliers For The Provision Of The Services Document Reorganization Scanning Archiving And Document Destruction Detailed In The Following Section Esp Data Management Goals Esp Requires Data Management Services For Storage Of Data That Will Have Various Types Of Information Clients Personal Information Information On Their Products And Survey Data We Need A Service Provider Who Has The Capability Of Sorting And Storing Physical Documents And Scanning And Storing Digital Documents And When Needed The Provider Would Proceed With The Destruction Of These Documents The Aim Of Document Reorganization Scanning Archiving And Document Destruction Exercise Is To Introduce New Efficiencies On File Recording Storage Identification And Accessibility Of Documents Proper Sorting And Arrangement Of These Documents To Free Up Spaces Scope Of WorkThe Scope Required Includes But Not Limited To The Following Below Document Pick Up At ClientsSorting Of A Document According To ClassesClassification Of The DocumentArrange Documents Into Archive BoxesIndexing Providing List Of Documents In Each Box Stacking On Racks In The ArchiveScanning Of DocumentsProvide A List Of Documents To Be Destroyed Sort Documents With Transaction Tickets Into Boxes Depending On The Retention Period Specified More Specifically Physical StorageWe Conduct On Behalf Of Our Clients Projects Studies And Competitions At National And International Levels During These Engagements We Collect Information From Various Groups Of Stakeholders And Clients Consumers On Their Perspectives On Various Issues Their Economic Backgrounds Their Personal Details Their Contact Information Etc We Will Need These Documents Securely Stored For A Period These Physical Documents Should Be Made Available On Demand In A Timely Manner Digital Scanning And StorageIn Addition To The Physical Storage We Will Require These Documents To Be Digitally Scanned And Stored In A Searchable Format We Expect The Service Provider To Provide The Storage Space For The Digital Copies Document DestructionPhysical Documents That Are No Longer Required To Be In Storage Will Need To Be Shredded And Sustainably Discarded Response RequirementsCompany Profile And Point Of ContactName Of The Business Contact Person And Contact Information Provide Physical Location S Address Telephone Mobile Telephone Number E Mail Address And Web Address Of The Firm Please Provide Information On The Nominated Point Of Contact For This RfpName Designation Department Telephone Email B Statement Of Ownership Describe The Type Of Business Entity Sole Proprietorship Corporation Llc Or Other And List The Majority And Minority Owners C List Of Subcontractors And Affiliates If Applicable Provide Subcontractor Company Name Contact Person Address And Telephone Number And Intended Percentage Of Work To Be Performed By Any Subcontractor Ii QualificationsA Provide A Brief Description Of Your Firm Including Its Founding And History Number Of Employees Service Areas And Awards Certifications Or Other Forms Of Recognition B Provide A Description Of Your Work Processes For Physical Storage Digital Scanning Storage Document Destruction Discarding C Special Consideration Can Your Firm Offer Any Other Value Added Services To The 3 Mentioned Above If Yes Kindly Outline Them D Special Consideration Describe Why And How Your Firm Is Uniquely Positioned To Serve As EspS Data Management Services Provider Iii Experience And Ability To Offer These ServicesA Describe The Approach Your Firm Would Undertake To Successfully Complete The Tasks Described In The Scope Of WorkB Provide Your Maximum Box Storage Capacity State All Measures In Place To Ensure The Safety And Anonymity Of Stored Documents C Provide A Minimum Of Three 3 Client References D Provide A List Of Personnel Who Would Be Assigned To EspS Work Along With Their Credentials And Experience Vi PricingProvide A Schedule Of Fees For All Relevant Services Described In The Scope Of Work Including The Cost Of Sorting And Packing Transportation Physical Storage Scanning Digital Storage Physical And Digital Retrieval Document Destruction Etc Fees Template DescriptionQtyUnit PricesTotal Cost1Sorting Of Document 2Destruction Of Documents Beyond The Retention Period 3Arrangement Of Documents Into Archive Boxes And Indexing 4Scanning Of Documents Document ScanningBandUnit Price0 500 000 500 001 1 000 000 1 000 001 5 000 000 5 000 001 10 000 000 Please Provide Information On Available Payment Options Pay As You Go Package Subscription Payment Options Etc QuestionsKindly Direct Any Questions Regarding This Rfp To No Later Than 7 00 Pm Local Time On Sunday February 16Th 2020 Via Email Only At Info Espartners Co Answers To All Questions Received By This Deadline Will Be Sent Via Email Within 24 Hours Telephone Calls Faxes And Or Requests For A Solicitation Will Not Be Accepted Or Acknowledged Protocols For Preparing And Delivering Responses To This Rfp Responses To This Rfp Must Be Submitted Electronically To Esp By Tuesday February 18Th At 7 Pm Responses Must Be Submitted To Info Espartners Co With Rwanda Rfp Submission For Data Management Services As The Subject Line Submissions Should Consist Of One Document In Either Microsoft Word Or Pdf Format And Should Contain All Required Information According To The Format Outlined In The Response Requirements Section Above Any Other Supporting Documents You Deem As Appropriate May Be Included As A Separate Document Supporting Documents Cannot However Be Submitted In Lieu Of The Required Format Outlined Above It Is The Responsibility Of The Bidder To Provide All The Required Materials In The Proposed Format Failure To Do So May Result In Your Proposal Being Delayed Or Not Considered Awarding Contract Esp Reserves The Right To Alter The Timing Of The Start Of Any Work Described Above To Not Proceed With Some Or All The Work And To Contract With More Than One Vendor For Services Described Within This Rfp Esp Reserves The Right Not To Award A Contract For This Rfp And Will Not Reimburse The Cost Incurred By Bidders Who Respond To This Notice Anticipated Selection Schedule ActivityDateRfp DistributedFebruary 10Th 2020Question Answer PeriodUntil February 16Th 2020 7 PmProposal Due DateFebruary 18Th 2020 7 PmInterviewsWeek Of February 24Th 2020Contractor SelectionWeek Of March 26Th 2020Commencement Of ContractTo Be Decided With A Contractor

Key Value

Tender Value
Refer document

Attachment

FileName File Description
Global Tender Document Tender Notice
Attachments
Additional Details Available on Click
✓ Tendering Authority
✓ Publication Document
(Tender Document / Tender Notice )
Disclaimer :
We takes all possible care for accurate & authentic tender information, however Users are requested to refer Original source of Tender Notice / Tender Document published by Tender Issuing Agency before taking any call regarding this tender.
Tell us about your Product / Services,
We will Find Tenders for you

Copyright © 2024 · All Rights Reserved. Terms of Usage | Privacy Policy

For Tender Information Services Visit : TenderDetail