Tenders Are Invited For Administration And Finance Consultant

Tenders Are Invited For Administration And Finance ConsultantMinistry Of Interior Hirshabelle State Of SomaliaTerms Of ReferenceI General InformationTitle Of Consultancy Administration And Finance ConsultantType Of Contract ConsultantDuration Of Assignment 3 MonthsDuty Station Jowhar Hirshabelle State Of SomaliaSupervisor Director General Ministry Of Interior And Local Government Moilg Ii Organizational ContextThe Ministries Of Interior And Local Governments Moilg Of Somalia Are Responsible For The LocalGovernmentS Portfolio Including District Council Formation Establishing Systems For Local GovernanceStructures And Strengthening Their Capacity With A View To Promoting Democratic And Accountable LocalGovernments That Provide Better Basic Services For Stability And Enhanced Peace Within The Mandate The Ministry Of Interior Is To Develop Policies Tools And Approaches To ImplementThe Provisional Constitution Of Somalia Upholds The Constitutional Principle Which States That ServiceDelivery Is Delivered At The Level Of Government That Is Most Effective In This Regard The Moilg Support Service Delivery At Local Level Through Political Fiscal And Administrative Decentralization In TheSomali Context To Support The Administrative And Fiscal Functions The Moilg Intends To RecruitAdministration And Finance Consultant The Un Joint Programme On Local Governance And Decentralized Service Delivery In Somalia UnJplg Will Support The Moilg In Recruiting The Administration And Finance Consultant Who Will To BeBased In The Ministries Of Interior And Local Government And Will Be Supervised By The DirectorGeneral Of Moilg Iii Objectives Of The AssignmentThe Administration And Finance Consultant Will Support The Director General And The Head Of The Finance Office Moilg To Execute Their Financial Management Mandates Including But Not Limited To Preparing Annual And Quarterly Budgets And Expenditure Reports Required By Different Development Partners Supporting The States Programmes Support The Capacity Development Of Moilg Staff To Take On A Growing Role In Managing External Assistance As Well As Support Channeled To Other Ministries Districts Or Other Offices By The Moilg Assist In Designing Budgeting And Reporting Procedures As Well As Develop Financial Systems And Tools That Address Cash Flow Management That Are Transparent And Accountable Develop Transparent And Accountable Administration Procedures And Tools That Facilitate Efficient Service Delivery Iv Scope Of Work Assist In Preparation Implementation And Monitoring Of Budgets Facilitate The Moilg Team To Carry Out Regular Assessments Of The Finance And Administration Systems For Updating Support The Moilg To Ensure Consistency In Administrative And Financial Planning And Budgeting For The Districts Assist In Compilation Of The Monthly Quarterly And Annual Expenditure And Other Budget Related Reports Including Donor Reports And Coordinating Meetings On Those Reports As Required Guide And Train Moilg Staff On Administrative Services And Financial Systems And Their Management Support Capacity Needs Assessment And Ensure Capacity Gaps Are Addressed In A Timely Manner Assist In Set Up And Implementation Of Proper Finance Procedures Systems And Internal Controls Assist In Maintenance Of Proper Books Of Account In Accordance With National Finance Procedures And Prepare Periodic Financial And Statistical Reports Assist In Organizing And Facilitating The Administrative Office Work Including Establishment Of Procedures For Tracking Internal Correspondence Maintaining Manual Records And Automated Reports Related To Logistics Budgets And Others And To Assist In Ensuring That All Works Are Done In Accordance With Established Guidelines And Financial Management Practices Decreed By Moilg Assist The Moilg And Local Governments Prepare Their Progress Reports Within The Agreed Timelines Assist In Managing The Office With Respect To Communications And Meetings And Prioritizing Items That Need The SupervisorS Attention Assist In Contract Management For External Contractors Including Checking Invoices And Delivery Notes Against Good As And Services Provided Assist In Processing And Monitoring Payments By Verifying The Correctness Of Documents Provided And Reconciling Advances By Development Partners After Expenditure In A Timely Manner Assist The Moilg Department Of Administration And Finance Improve Its Oversight And Supervisory Role By Enhancing Their Financial Management Skills Assist In Human Resources Management Such As Contracts Leave Reports And Payroll Processing Perform Any Other Duties That Maybe Assigned By The Director General Or Requested By The JplgV Expected Output And DeliverablesUnder The Direct Supervision Of Director General Of Moi And Working Closely With TheAdministration Finance Department Director The Consultant Will Discharge The Following Functions 1 General AdministrationThe Consultant Can Undertake MoiS Day To Day Office Administration Requirements Such As Transport Petty Cash Purchasing And Procurement Rental And Utility Agreements Inventory Etc EnsuringProcedures And Documents Are Maintained In Line With Moi And Undp Requirements TheseAssignments Are Expecting To Be In Place Within Three Months 1 Finance ManagementThe Consultant Is Expected To Undertake MoiS Finance Procedures Including Day To Day ExpenditureManagement And Monitoring Relevant Aspects Of Periodic Donor Reports Financial Transactions WithUndp And Local Banking Services Ensuring Procedures And Documents Are Maintained In Line With AndMoi Undp And Other Donors Money Requirements Afore Mentioned Deliverables Are Expecting PutIn Place Within Three Months During Contract Period 1 Human ResourcesThe Consultant Is Expected To Undertake Moi Human Resource Procedures Including Contracts LeaveReports Payments Travel Requests Payroll Preparations Ensuring Procedures And Documents AreMaintained In Line With Moi And Undp Requirements This On Job Training Is ProvidingAdministration And Finance Department Staff Including Accountant Cashier Administration Head Unit AndOther Departments Of Moi These Assignments Are Expected To Be In Place Within Three Months OfContract Period Vi Qualifications And ExperienceEducation BachelorS Degree In Finance Accounting BusinessManagement Social Science Public Administration Or Any OtherRelevant Field Additional Qualifications In TrainingMethodologies Adult Learning And MasterS Degree Are An AddedAdvantage Experience And Skills At Least 5 Years Of Relevant Work Including 3 Years I The Field Of Administration Accounting And Or Finance Excellent Communication And Presentation Skills AnalyticalAnd Interpersonal Abilities Ability To Operate As Part Of A Team But Also Independently High Client Service Orientation Ability To Identify Innovative Approaches To Problems In AChallenging Environment Computer Proficiency With High Level Of Familiarity WithCommonly Used Packages Like Ms Office Self Motivated And Self Driven And Ability To Work With AMinimum Of Guidance Ability To Push Processes Forward To Be Persuasive And AtThe Same Time Collaborative Supportive And Diplomatic Ability To Be Calm And Well Humored While Under PressureLanguage Requirements Fluency In Written And Spoken Somali And English Required Vii Other InformationWomen Are Strongly Encouraged To Apply Viii Application SubmissionInterested Candidates Who Meet The Required Qualifications And Experience Are Invited To SubmitUpdated Cv And Cover Letter Explaining Their Motivation And Why They Are Suited For The Post To TheMinistryS Office In Jowhar By July 22 2019 Or Send To This Email Ministerofinterior1 Gmail ComandCopy Salah Abdirahman Undp Org With Subject Line Admin Finance Consultant

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