Request For Expression Of Interest For Consulting Services For Administration Officer

Tender Detail

21264552
MOF MEIDECC REF 16
Self Funded
Request For Expression Of Interest For Consulting Services For Administration Officer
ICB
Polynesia
23-07-2019

Work Detail

Request For Expression Of Interest For Consulting Services For Administration Officer Procurement Method IndividualNotice No Op00074732 Request For Expressions Of InterestIndividual Consulting Services Internatonal Assignment Title AdministrationofficerProject Tonga Digital Government Support Project Tdgsp Grant N Ppa Grant Number Ida V0180 Ida Grant Numberida D4490 Date Ofissuance 10Th July 2019Date And Time Expression Of I Nterest Eoi Due 23Rd July 2019 No Later Than 4 30 Pm Local TimeDrop Off Eoi To Main Office Ministry Of Finance NukuAlofa TongaEmail Submission Of Eoi Please Email To Bfaotusia Finance Gov To And Copy To Gfukofuka Finance Gov ToAttn Chief Executive Officer Ministry Of FinanceReference Number Mof Meidecc Ref 16The Kingdom Of Tonga Has Received Financing From The World Bank Toward Th E Costof The Programmatic Preparation Advance Ppa Grant And Intends To Apply Part Of The Proceeds For Consulting Services The Consulting Services The Services That Will Conduct Administrative And Secretarial Services And Support Record Keeping Travel Arrangements Units Meetings Activities And Any Other Tasks That The Project Manager May Allocate Ffrom Recorime To Time As Mentioned In The Terms Of Reference This Is A Full Time Position For 2 Years May Be Extended Based Onneed To Ide Support To Multiple Projects Expected Start Of The Position Is September 2019 The Detailedterms Of Ref Erence Tor For The Assignment Is Shown In Annex 1 The Ministry Of Finance Now Invites Eligible Individuals Consul Tants To Indicate Their Interest In Providing The Services Interested Consultants Should Provideinformation Demonstrating That They Have The Required Qualifications And Relevant Experience To Perform The Services Attachcurriculum Vitae With Descriptionof Experience In Similar Assignments Similar Conditions Etc Firms Staff Mayexpress Interest Through The Employin G Firm For The Assignment And Under Such Situation Only The Experience And Qualificationsof Individuals Shall Be Considered In Th E Selection Process The Criteria For Selecting The Consultantare Minimum RequirementsAccounting DegreeAt Least 5 Years Broadexperience In Accounting Including Evidence Of Similar Hands On Work Li Demonstrated Experience In Capacity Building Ortraining In A Similar EnvironmentFluency In English And Demonst Rated Ability To Be Able To Write Succinct Reports Whichclearly Articulate Issues Identified General CompetenciesAbilityto Deal Sensitively In Multi Cultural Environments And Build Effective Busines S Relationships With Clients Andcolleagues Strong Oral And Written Communication Skills And Persuasiveness In Presenting Discussing And Resolvingdifficult Issues Ability To Identify Complex Issues And To Respond And Handle Accordingly Doe S Not Add Unnecessarycomplexity To Tasks Or Projects Ability To Function Effectively In Multi Disciplinary Teams Within A Matrix Managementenvironment Essential Specialized Skills Knowledge CompetenciesPr Evious Experiencewith Donor Funded Projects Is An Advantage As Well As With The Process Of Withdrawal ApplicationsPrevi Ous Experiencein Developing Countries On Similar Assignments Particularly Working In The Tonga Will Be An AdvantageA De Monstratedability To Work Well With Persons At All Levels Of GovernmentA Knowledge Of The Relevant Tongan Legislati On Wouldbe An AdvantageThe Attention Of Interested Consultants Is Drawn To Paragraph 3 14 3 16 And 3 17 Oftheworld BankS Procurement Regulations For Ipf Borrowers July 2016 The Regulations Setting Forth Th Eworld BankS Policy On Conflict Of Interest A Consultant Will Be Selected In Accordance With Paragraph 7 36 To 7 37Of The Procurement Regulations The Remuneration Package For This Position Is Attractive And It Will Be Determined Based On Qualifications And Previous Remunerations Further Information Can Be Obtained At The Address Below During Office Hours0900 To 16 30 Hours Expressions Of Interest Must Be Delivered In A Written Form To The Address Below In Person Or By Maill 090R By Fax Or By E Mail No Later Than 4 30Pm Of Tuesday July 23Rd 2019 Attn Chiefexecutiv FficerMinistry Of FinanceNukuAlofa Tonga IslandsTel 676 23 066E Mail Bfaotusia Fin Ance Gov To And Copy ToDceo Of Corporate Services Atgfukofuka Finance Gov ToAnnex1Terms Of ReferenceAdministration OfficerTongadigital Government Support Project Tdgsp Minis Try OffinanceBackgroundThe Government Of Tonga Is In The Process Of Implementing A Digital Government Support Project With Five Components Discussed Below For Developing Supporting Ict Infrastructure Information Systems Selected Citizen E Services And Other Frameworks And Architectures Needed To Meet Goals And Objectives Withinhe Tonga Digital Government Strategic Framework Dgsf Guided By The Digital Government Strategic Framework Dgsf Based On Thefollowing Government Conceptual Architecture That Maps Out Current Decision Making Processes And Workflows For Example As Depicted Iin Foligure 1 Understanding The Government Architecture The Decision Making Processes And How Information Reachesdecision Ma G And The Public Are The Platform Where The Identifying The Gaps And What To Be Strengthened Before Digital Solutionsare Designed A Nd Developed The Government Of Tonga Has Requested Assistance From The World Bank To Createefficiency Through An Int Egrated Digital Government That Is Responsive And Has Clarity Of Public Services And Ensuring Thetimeliness And Integrity Of Infor Mation Data Sources And System Management The Tonga Digital Government Support Project Is To Beimplemented During 2019 2023 And To Be Led By The Ministry Of Finance Mof This Will Finance The Followingactivities Components Component 1 Enab Ling Environment And Continuous ImprovementsDevelopment Of A Digital E Governmen T Government Strategic Framework Dgsf The Tonga Dgsf Sets Directions For The GovernmentS U Se Of Information Andcommunication Technologies Ict Or Digital Technologies With The Ultimate Intent Of Improving Go Vernment Businessprocess And Workflow Efficiencies Improving The Quality Of Life For Citizens And Residents Whilereducing The Complexity For Business Transacting With Government The Government Has Already Undertaken Min Istry Andagency Consultations The Final Dgsf Will Incorporate Inputs From Government Stakeholders To Ensure Alignment With The Ton Gastrategic Development Framework Tsdf And Agency Specific Strategic Plans As Noted Above The Dgsf Is Based On A Whole Of Government Approach Also Providing The Basis For The Required Governance Services Delivery And Implementationarrangements Legal And Regulatory Framework For Digital Government Including Civill Re Arraistration And National Id Systems This Subcomponent Will Finance Advisory Services For Modernizingthe Land Regulatory Frameworks Institutional And Governance Arrangements Data Security Data Protection Authenticationprotocols And P Rocesses Privacy Transparency Non Discrimination And Support For Digital Transactions This Subcomponentwill Also Finance Advisory Services To Modernize Policies Laws And Regulations Related To TongaS Cr And National Idsystems Including To Faci Litate The Other Activities Under This Activity To Put In Place Data Protection Safeguards Tostrengthen Privacy And Prevent Misuseof Data And To Prepare TongaS Identity Ecosystem To Support Digital Government Andthe Digital Economy Expansion Of The GovernmentS Cyber Security Program This Subcomponent Will Finance Consultancies And Capacity Building Activities For The Development Of Operational Andadministrative Standards Assurance Monitoring Audit And Cyber Security Emergency Response Cert Capabilities The Cybersecurity Program Will Also Include Comprehensive Security Tra Ining And Awareness Programs For All Government Users Government Itand Security Professionals Management Citizens And The Priva Tesector Component 2 Government Enterprise Architecture Priority Business Process Review This Subcomponent Is To Review And Mapdecision Making Processes And Workflows Before Designing And Implementation Of A Digital Governance And Decision Making Processes Too Densure Timely And Quality Data And Information Accessible For Informed Decision Making And Change Management This Componentfocuseon Mapping Of The Existing Decision Making Processes And Workflows To Determine Strengths Gaps And Weaknesses And To Buildand Str Eamline For A More Efficient Systems With A View For Continuous Improvements Nationalenterprise Archi Tecture This Component Follows Component 2 1 And Will Also Finance The Development Of A Nationalenterprise Architect Ure Nea The Nea Will Guide Ministries And Agencies Through The Business Objectives Information And Datarequirements Need For P Rocess And Workflow Mapping And Technology Changes Necessary To Execute Their Information Systems Consultancy Software Developmen T Purchase Strategies Components 3 Coreregistries Civil Registration And Na Tional Id Systems3 1 Upgrade Of Crsystem This Subcompone Nt Will Finance Technical Assistance To Upgrade The Current Cr System Includingto A Assign Unique National Id Numbers To Tonga Citizens And Residents Of Tonga Through Birth Registrations Based On Thelinkages Established Under Subcomponent 3 3 B Linkbirth Death And Marriage Records On The Same Individual C Receiveautomated Birth And Death Notifications Form The Health Secto R D Securely Push Notification Of Registered Births And Deaths Toapproved Third Parties E G To Notify The National Id Systems Of Death E Enable Approved Third Parties To Securely Validateinformation E G The Social Registry Validating Information On Be Neficiaries And F Deduplicate Cr Records In Thefuture Such As Based On The Information Of The Parents E G Their Nation Al Idnumbers Upgrade Of Id System This Subcomponent Will Finance Theupgrade Of The Current National Id System These Include A Developing A Software Module Or Interface For Approved Third Parti Esin The Public And Private Sectors To Digitally Authenticate The Identity Of Their Customers Based On Information In The National Idsystem Register Which May Include Biometric Biographic And Or One Time Password Otp Yes No Verification And If Applicable B Expanding Coverage Of The National Id System Including To Citizens And Residents Of Tonga Younger Than 14 Through Theissuance Of A Unique National Id Number And Not Necessarily A Card Possibly Leveraging Where Appropriate The Social Registry Enrrollment Issuanceexercise Or The OrgS Planned Birth Registration Catch Upcampaign Development Of Cr Id Linkage This Subcomponent Will Finance The Functional And Technical I Ntegration Between The Cr And National Id Systems Includingbuilding A Software Solution That Facilitates Automated Exchange Of Dat A Such As To Assign Unique Numbers From The National Idsystem At The Time Of Birth Registration And For The National Id System To Receive Information On Registered Deaths And To Validateinformation At The Time Of Enrollment P Component 4 Digital GovernmentinfrastructureDesign Of Secure Gove Rnment Network And Data Centers Disasterrecovery Business Continuity And Government Cloud G Cloud This Subcomponent Will Finance Advisoryservices For Designing The Digital Government Infrastructure And Platform To Support Inform Ation Systems And Applications Forministry And Agency Users Proprietary And Open Source Options Will Be Considered The Component Will Consider And Evaluatealternative Data Center Or Cloud Computing Ownership Models Taking Into Consideration Climate Change Impa Cts Disaster Riskssecurity Resource Management Operational And Capital Cost Of Operations Continuity Of Operations And Total C Ost Ofownership Design And Implementation Of A National Government Portal This Subcomponent Willfinance A Single Window To Facilitate Citizen And Business Access To Public Information Interactions And Transactions With Government Ministries And Agencies The Single Window Will Require A Standard Look And Feel Government Agency Landingpage Template To Show Continuity And Consistency In The Implementation Of Information Services In Each Agency Implementation Of Selected E Services Process Automation This Subcomponent Will Finance The Developmentof Elected Digital Services For Example Business Registration And Digital Procurement Based On A Readiness Assessment Digitalservices Institutional As Well As Technical It Will Also Support Advisory Services To Implement Modifications Of Associatedbusiness Proc Esses Within The Ministries And Agencies Mobile Solutions Will Be Developed On Needbasis To Enable Reach To Users That Do Not Have Access To Computers This Will Include Implementation Of Workflow Automation Allowing Better Citize N And Business Access To Government E Services With Cross Agency Integration When Appropriate Or Feasible To Effectively Implementworkflow Automation Inter Agency Data Sharing And Automation Of Individual Digital Services Requires Usto Process Mapping And Bus Iness Process Modelling Notation The Government Has Already Undertaken Consultations On This Withgovernment Agencies To Identify P Otential Priority Services General ResponsibilitiesThe Incumbent Works In The Office Of The Tonga Digital Support Project Mof Andresponsible For Administrativ E And Secretarial Services And SupportRecordkeepingTravel ArrangementsProgramme Meetings Li Project ProgrammesupportSpecific ResponsibilitiesAdministrative And Secretarial Services And SupportProvide Administrative Services Including Manage The Project Team Schedules Including Arranging Meetings AndtravelCoordinate Work Flow Ensuring Relevant Deadlines Are Tracked And MetCreate An Electronic File Uniits Staff Leave TravelCorack Balance Submissions And Advice Project TeamAssist The Registrationof National Staff On Th Ndle Electronic DocumentsHandle Information RequestsResponsible For Stocktakingand Requirements To Proc Ure Piu StationariesAcquire Quotations And Communicate With Supplies With Closecollaborations With Relevant Ul Piu Staff Induct New Staff On Generic Unitsprocedures Policies And Routines Track The Units Leave As Per Contract And Relevant Policies Of The Governmentand As Per ContractProvide Secretarial Services Including Schedule Appointments And MeetingsManagetelephone Calls And Route AsnecessaryType And Distribute Official CorrespondenceOversee Visitors Rsquo Schedules Provideinformation And Re Direct Where NecessaryDevelop Electronic Participants List With Emails And Tel Ephones For Eachmeeting WorkshopEnsure The Unit Is Kept Up To Date On Essential Divisions And CorporateissuesRecord KeepingEs Tablisha Filing System For The UnitEnsure The Units Hard And Electronic Files Are Up To Date Secured And Easilyaccessible To The Units Staff Ensure That The Unit Has All Necessary Projects Information And PublicationsDevelop And Update And Events Database Including An Annual Calendar Of EventsorActivities Maintains The Csu Inventory List Monitors Quantity And Condition Of Stockss Oin A Log BookTravelarrangementsAke Travel Arrangements And Attend To All Necessary Travel Requirements Ofthe Unit Provide Necessary Support To The U Nit As Required During Alltravels Units Meetings ActivitiesProvide Secretarial And Support Services To Meetings Including Setting Up Offacilities Taking Notes Non Technical And Administration Notes And Distributing The Meeting Record Org Facilities Nise Meeting Workshop Transport Venues And Catering Where Necessary Provideassistance With Document Ing And Compiling Of Printed DocumentsCoordinated And Arrange Logisticsfor All Of The Units In Ternal And Official Meetings 5 Any Other Tasks Thatthe Project Manager May Allocat E From Time To Time D Required Entry Qualifications AndcompetenciesFormal EducationA D Iploma In Office Management Administration Or Sciencewith Administrative Experience A Higher Qualification W Ould Be Anadvantage Professional ExperienceAt Least 5 Years Of Administration E Xperiencein A Government Agency Or A Private FirmEssential Knowledge ExperienceExcellent Skills In Office Management Coordination Multitasking Organization And Public RelationsAdemonstrated Level Of Diplomacy And Tact And Ability To Meet Work Plan Deadlines WithMinimal SupervisionDemoul Excellent Communication And Interpersonal Skills With A High Command Of Spoken And WrittenenglishA Va Driving License With No Traffic OffencerecordE Reports To The Project Manager P

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