Tenders Are Invited For Provision Of Financial Management Consultant

Quotation Are Invited For Provision Of Financial Management Consultant 1 Rfq No Rfq Aicp Kab 19 0022 Issue Date July 09 20193 Title Provision Of Financial Management Consultant 4 Issuing Office Address For Submission Of Quotes Submit Hard Sealed Copy With Sign And Stamp To Harakat Office At Street 3 Right House 1 Right Shahr E Naw Charah E Ansari Toward Klolapushta Kabul Afghanistan 5 Deadline For Receipt Of Quotes 04 30 Pm Kabul Local Time On July 19 2019 6 Point Of Contact And Questions Regarding The Rfq Harakat Procurement Procurement Harakat AfQuestions Are Due No Later Than 4 Pm Local Time Kabul On July 16 2019 All Communications Regarding This Solicitation Are To Be Made Solely Through The Issuing Office And Must Be Submitted Via Writing Delivered To The Issuing Office Each Bidder Is Responsible For Reading Very Carefully And Understanding Fully The Terms And Conditions Of This Rfq All Questions Received Will Be Compiled Answered In Writing And Distributed To All Interested Bidders It Is Each Interested BidderS Responsibility To Check For Any Modification Or Update Prior To Submitting Their Final Bid 7 Anticipated Award Type Blanket Purchase Agreement Bpa 8 Basis For Award An Award Will Be Made Based On The Trade Off Method The Award Will Be Issued To The Bidder Who Provides The Best Value To Harakat Using A Combination Of Technical And Cost Price Factors 9 Eligibility Criteria Registered Companies And Individuals With Prior Relevant Experience And Capacity Background Harakat Afghanistan Investment Climate Facility Organization H Aicfo Was Established In 2008 And IsRegistered With The Ministry Of Economy Government Of The Islamic Republic Of Afghanistan Giroa As ANon Governmental Organization Ngo Harakat Is Currently Funded By The Uk Through The Department ForInternational Development Dfid And Sweden Through The Swedish International DevelopmentCooperation Agency Sida Harakats Activities Are Presently Focused In The Areas Of Public Private Partnerships Legal And RegulatoryReform Investment Facilitation WomenS Economic Inclusion And Public Private Dialogue Harakat WillWork With A Wide Range Of Stakeholders Including Liaising With Senior Representatives In The Government OfAfghanistan The Private Sector And The Civil Society At Large Harakat Has Remained On Hiatus From June 2017 To July 2018 To Resume Its Activities The New Board OfDirectors Were Recruited In July 2018 And The New Management Joined Harakat In Early March 2019 The HarakatS New Management Realized That Its Financial Management System Needs Improvements In Line With Its New Operational Model And Needs Harakat Is Therefore Looking For Recruiting A Consultant Or Firm To 1 Review HarakatS The Overall Current Financial Management System Including The Accounting Software Charts Of Accounts Internal Controls And Identify The Needs For Improvements 2 Recommend The Changes And After The Consultation With Management Implement The Changes Accordingly 3 Review The Expenditures For The Period Of July 2018 To June 2019 And Its Related Supporting Documents Its Entries Into The System And Make The Required Changes Accordingly 1 Specific Services Requested A Review HarakatS Current Financial Management System Internal Control Mechanism And Identify The Necessary Improvements B Review And Assess Current Accounting Software Quick Books Assess The Need For Multi Users Recommend And Implement Its Upgradation Purchase Of The Software Will Be Taken Care Of By Harakat However The Consultant Is Required To Install It C Review Current Charts Of Accounts Recommend The Necessary Changes Revise It In Close Consultation With The Management And Enter It Into The Accounting Software D Review Financial Transactions Vouchers For The Period Of July 2018 To June 2019 And Its Related Supporting Documents Assign New Accounting Codes As Per New Charts Of Accounts And Enter Them In New Accounting Software E Conduct Reconciliations Against Monthly Bank Statements And Expenditure Reports Identify Mismatches Recommend And Implement The Corrections In Close Consultation Of Management F Review The Internal Control Mechanism In Place Identify Weaknesses Recommend And Implement Improvements G Review Current Forms Formats Used At Harakat Recommend Changes Or Develop New Ones As Necessary H Recommend And Implement An Appropriate Backup Mechanism I Orient Train HarakatS Relevant Staff On The Changes Improvements 2 Deliverables And Schedules The Consultant Is Required To Deliver The Following Deliverables Deliverable 1 Assessment Report On HarakatS Current Financial Management System Internal Control Mechanism AndAccounting Software Its Weaknesses And Recommendations For Improvements Within One Week Of The StartOf The Assignment Deliverable 2 Installation Of New Accounting Software Quick Books New Charts Of Accounts And Entering It Into TheSystem Within Two Weeks Of The Start Of The Assignment Deliverable 3 Revised And Reconciled Quarterly Financial Reports For July 2018 To June 2019 Within Five Weeks Of The StartOf The Assignment Deliverable 4 Orientation Training Of Harakat Staff On The New System And Internal Controls As Necessary Within Six WeeksOf The Assignment 3 Price Schedule The Consultant Should Submit Financial Quotation In Accordance With The Following Table All Unit PricesMust Be Inclusive Of Delivery To The Regional Office Final Service Delivery Includes All Transportation Costs Associated Equipment And Labor Necessary To Provide The Required Transportation Services 4 Work Plan The Consultant Shall Submit A Detailed Work Plan Indicating The Start And End Date For Each Deliverable InAccordance To The Calendar Days 5 Past Performance ChartThe Consultant Shall Submit The Past Performance Chart That Should Include Projects That Best Illustrates Relevant Experience In Past Five Years

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