Tenders Are Invited For National Individual Consultant Communications Support

Tenders Are Invited For Montenegro National Individual Consultant Communications Support Background And ContextThe Unicef Montenegro Advocacy And Communication Strategy Macs Reinforces Unicefs Position As A Relevant Dynamic Partner And A Leader In Child Rights Advocacy It Promotes Evidence Based Policies And Interventions To Improve The Lives Of The Countrys Most Vulnerable Children Solutions To Persistent Bottlenecks In Achieving Child Rights And Child Friendly Social Norms To Combat Stigma And Discrimination Production Of Various Multimedia Products In Order To Effectively Convey Appropriate Key Messages To Different Audiences Through Different Communication Channels Is An Essential Component Of Unicefs Work Social Media As Well As Print And Electronic Media Are Key Communication Channels For Unicef In Montenegro Along With Other Country And Regional Offices Worldwide Unicef Montenegro Has Launched A New Website Which Needs To Be Regularly Updated With Multimedia Products In English And Montenegrin Also All Ads For Vacancies And Tenders Are Published Here This Part Of Work Is On A Daily Basis And Requires Precision And Prompt Response Further Stories And Multimedia Products In English About Our Country Office Work Need To Be Produced And Shared For Publishing Regularly At The Ro Website And Unicef Icon As Well As At The Weekly Un Newsletter There Is An Ongoing Reform Of The Unicef Internal Communication System Every Country Office Has Got A Website On The Intranet Which Means That We Need To Fill It In With Relevant Contents In English And Update It Regularly In Addition There Is New System For Archiving And Sharing Documents Which Requires Adequate Tagging And Archiving Comms Documents And Multimedia Products In The New Ecm Documentation System Due Diligence Process Of Potential Private Sector Partners Requires Detailed Information On Companies Reputation And So Support From Communication Is Needed In This Area As Well Since 2018 Unicef Volunteers Young Reporters Are At The Heart Of The Unicef Montenegro Social Media Strategy They Are Helping To Effectively Convey Various Key Messages To Different Audiences Through Different Communication Channels A Special Section On The Voices Of Youth International Platform Is Being Created For Their Multimedia Products In English Support For Translation Editing Sharing And Follow Up On The Publication Of These Products With Voices Of Youth Is Essential To Conclude In Order To Support Effective External And Internal Communication National Individual Consultancy Is Needed To Support Office Communication Work On A Daily Basis Purpose And Objective S The Purpose Of This Assignment Is To Assist In The Implementation Of The Unicef Montenegro Advocacy And Communication Strategy The Objectives Of The Consultancy Are Organize Daily Media Clipping For All Staff In English And Follow Up On Media Clipping On Particular Issues In Montenegrin And English As Per The Needs Throughout The Year Organize Translation And Editing Of Comms Documents In English And Montenegrin As Needed Media Releases Media Statements Q A Key Messages Etc Throughout The Year On A Regular Base Update the Contents Of The Unicef Montenegro Country Office Website On The IntranetResponsible For Organizing transfer To The New Ecm System Of Document Archiving Organize Selection Tagging And Archiving Of Comms Documents And Multimedia Products In Line With The Ecm GuidelinesSupport Production And Publishing Of All Multimedia Products And Their Sharing For Publishing At The Unicef Regional Office Website Unicef Icon Etc On A Regular Basis On A Regular Base Update Unicef Montenegro Website With Multimedia Products In English And Montenegrin And All Other Information Related To Vacancies Tenders Etc Organize Translation And Editing And Share Unicef Volunteers Young Reporters Blogs And Other Multimedia Products With The Voices Of Youth International Platform For Publishing On A Regular Basis Support Due Diligence Process Of Potential Private Sector Partners In The Unison System At Unicef Intranet As Needed Throughout The Year Organize Translation And Editing Design Preparation For Printing Printing And Dissemination Of Various Communication Materials Publications Surveys Posters Factsheets Leaflets Etc In English And Montenegrin On A Regular Basis Support Updating Of The Unicef Montenegro Photo Library As Needed And Archive All Docs Related To It Throughout The Year Maintain An Up To Date Documentation Centre And Back Up Storage For Publications Research Photographic And Audio Visual Materials Etc On A Regular Basis Collect Data And Relevant Information For Different Communication Reports And Documents As Needed Throughout The Year Provide Regular Weekly Inputs In English And Montenegrin For The Un NewsletterSupport Preparation Of Unicef Branded Events And Their Implementation Monitoring And Evaluation Every MonthSupport Organization Of Media Trainings For External And Internal Audiences As Needed Throughout The Year 3 Methodology And Technical ApproachThe Consultant Will Work Closely With The Unicef Communication Officer Communication For Development Officer Social Media And Communication Consultant Unicef Programme And Operations Colleagues And External Consultants To Support Unicef Montenegro External And Internal Communication In Line With The Global Guidelines And The Key Performance Indicators A Detailed Work Plan With The Time Frame Will Be Developed And Agreed With The Supervisor Including Regular Meetings And Reporting Activities And TasksThe Following Tasks Need To Be Accomplished Media ClippingShare Daily Media Clipping Reports With All Staff Every MorningFollow Up On Media Clipping On Particular Issues As Per The Needs And Share The Requested Media Clipping Reports In English And Or Montenegrin Within The Requested DeadlinesUnicef Montenegro Intranet WebsiteIn Line With The Guidelines Make A Selection Of Appropriate Contents Organize Their Translation And Editing As Needed And Update Unicef Montenegro Country Office Website On The Intranet On A Regular Basis Throughout The YearEcm System Archiving Comms MaterialsIn Line With The Guidelines Make A Selection Of Documents And Multimedia Products To Be Transmitted And Archived In The New Ecm System On A Regular Basis Throughout The YearIn Line With The Guidelines Organize Tagging And Archiving Of Comms Documents And Multimedia Products In The New Ecm System On A Regular Basis Throughout The YearUnicef Montenegro At The Ro Website And IconIn Line With Instructions Support Follow Up On Production Translation Editing And Publishing Of Human Interest And Web Stories And Other Multimedia Products In English For Publishing At The Unicef Regional Office Website Unicef Icon Etc On A Regular Basis Throughout The YearShare Human Interest And Web Stories And Other Multimedia Products In English And Follow Up On Their Publishing At The Unicef Regional Office Website Unicef Icon Etc On A Regular Basis Throughout The YearUnicef Montenegro WebsiteIn Line With Instructions Support Follow Up On Production Translation Editing And Publishing Of Human Interest And Web Stories And Other Multimedia Products For Unicef Montenegro Website In English And Montenegrin On A Regular Basis Throughout The YearUpdate Unicef Montenegro Website In English And Montenegrin With All Multimedia Products Tenders And Vacancies Regularly Throughout The YearVoices Of Youth PlatformIn Line With Instructions Support Follow Up On Production Translation Editing And Publishing Of Blogs And Other Multimedia Products In English For Publishing At The Voices Of Youth PlatformUn NewsletterEvery Week Collect Information Draft Share And Monitor Publication Of Unicef Inputs In English And Montenegrin For The Un NewsletterResource Mobilization Support Due DiligenceOrganize And Provide Media Clipping Reports In English For The Due Diligence Of Private Sector Partners As Needed As Needed Throughout The YearCollect Relevant Information And Fill In The Due Diligence Requests At The Unison Platform On Unicef Intranet As Needed Throughout The YearReportsAs Needed Provide Inputs For Various Reports And Presentations Cmt Monthly Reports Annual Report Comms Plans Donor Reports Etc Make Progress Reports On The Contents Produced Shared And Published At Different Platforms Unicef Intranet Website Icon Regional Office Website Unicef Montenegro Website Voices Of Youth Etc Translation Editing Desing Printing And DisseminationAs Needed Draft Organize Translation Editing Design Printing And Dissemination Of Different Communication Documents In English And Montenegrin Invitation Letters Agendas Media Releases Key Messages Reports Background Information Briefings Q As For Media Presentations For Meetings Events Multimedia Products Translation And Editing Etc In Line With Unicef S Brand Book And Donor S Visibility Guidelines Work With Designers On Design And Preparation For Printing Of Promotional Materials Publications Leaflets Brochures Posters Factsheets Surveys Greeting Cards Calendars Etc Throughout The YearWork With Relevant Staff And Partners To Assist With Printing And Distribution Of Different Promotional Materials As Per The Needs And Monitor Effective Dissemination Of These Materials Throughout The YearMake Progress Reports On The Design Printing And Dissemination Of Various Promotional MaterialsArchivingMaintain An Up To Date Documentation Center And Back Up Storage For Publications Research Photographic Audio Visual And Other Comms Materials In Collaboration With Consultants For Photo And Video Production Design Etc And Using The New Internal Communication PlatformsPhoto LibraryWork With Unicef Photographer To Update The Photo Library As Per The Instructions ProvidedKeep An Archive Of All Documents Related To The Photo And Video Library Signed Consents Of Children Parents And Others Etc EventsSupport Preparation Of Unicef Events Through The Work With The Designer On The Production And Setting Up Of Unicef Branded Materials At The Venue Design Of Roll Ups Backdrop Background On The Screens Etc Organize Printing Transport And Storage And Take Care Of Unicef Branded Materials At The Events And Afterwards Roll Ups Folders T Shirts Badges Etc Support Preparation Of Unicef Events Through The Work With The Consulting Agency On The Setting Up Of The Stage Providing Materials Animations Presentations Etc In English And Montenegrin In The Proper Format For Different Screens Organization Of Simultaneous Consecutive Translation And Sound Distribution For Media Etc Support Preparation Of Unicef Events By Printing And Distributing Materials For Media At The Event And Ensuring That They Sign In The Event Media Contact ListUpdate The Media Contact List Regularly After Every Event Throughout The YearArchive Photos From All Events RegularlyOrganize Translation Editing And Publishing Of Web Stories Immediately After The EventsMedia TrainingsIn Line With Instructions Draft And Finalize Media Training Docs In English And Montenegrin Background Information Contact Lists Agenda Etc Provide All Participants With Training Information Agenda And Contact Lists Electronically And In Hard Copies Before And At The TrainingOrganize That All Participants Sign In The Training Attendance List Every Day And Make An Electronic Database With Contact Information Of All Participants And TrainersOrganize Translation Of The Training Simultaneous Or Consecutive From And To English And Provide The Translators And Participants With All Relevant Training Documents Before During And After The TrainingSupport Training Preparation And Implementation Collect And Share Information On The Materials Equipment Needed On The Training And Ensure That It Is Provided Collect And Share Information On The Needs Regarding Catering During The Training And Follow Up With Relevant Unicef Colleagues To Ensure That It Is Organized Etc Support Any Follow Up After The Training With The Trainers Or Participants As Needed Collecting And Sharing Evaluation Lists Or Any Other Training Documents Multimedia Products Etc 5 Key Deliverables And TimeframeThe Consultancy Assignment Is For The 2 Years While The Initial Individual Contract Will Be Issued For 4 Months From The Beginning Of September 2019 Until The End Of December 2019 Further Contract Extension Will Be Subject To Funds Availability And Consultants Performance Assessment The Consultant Is Expected To Produce The Following Key Deliverables By December 31 2019 Media Clipping Daily Reports Are Shared With All Staff On A Daily BasisMedia Clipping Reports On Particular Issues In English Montenegrin Are Provided As Needed Throughout The YearTranslation And Editing Of All Comms Docs And Materials Is Organized Smoothly Throughout The YearUnicef Montenegro Website On The Intranet Is Updated With Relevant Information In Line With The New GuidelinesUnicef Montenegro Comms Materials And Multimedia Products Are Transferred And Archived Successfully And In Line With The Guidelines Of The New Ecm SystemUnicef Montenegro Stories In English Are Published On IconUnicef Montenegro Stories In English Are Published On The Website Of The Regional OfficeUnicef Montenegro Website Is Updated Regularly In English And Montenegrin Throughout The YearUnicef Volunteers Young Reporters Blogs And Other Multimedia Products In English Are Published At The Voices Of Youth PlatformInformation On Unicef In English And Montenegrin Is Published Regularly In The Weekly Un NewslettersUnicef Photo Library Is Updated As Per The Needs And All Related Docs Are Archived As Per Unicef GuidelinesThere Is An Up To Date Documentation Center And Back Up Storage For Publications Research Photographic Audio Visual And Other Comms MaterialsCommunication Documents Reports Contain Up To Date Information And Are Available In English And Montenegrin As NeededEvents With Media Are Organized Smoothly With Adequate Branding EnsuredCommunication Materials Are Designed And Produced In Line With Unicef Standards And Guidelines And Their Proper Dissemination Is EnsuredInformation For The Due Diligence Of Potential Private Sector Partners Is Provided In The Unison System As Per Unicef GuidelinesMedia Trainings For Internal And External Audiences Are Smoothly OrganizedSpecific Deadlines For Different Activities Will Be Agreed With The Supervisor During The Year 6 Management And OrganisationManagement The Contractor Will Be Supervised By The Unicef Communication Officer Organization National Individual Consultancy Is Required For This Consultancy Schedule This Assignment Will Commence At The Beginning Of September 2019 7 Qualifications Specialized Knowledge Experience Required To Complete The Task Education University Degree In Communication Journalism Languages English Experience Up To 5 Years Of Working Experience In Media Events Organization Pr Comms Related Jobs Solid Experience In Using Different Kinds Of Web Based Platforms Experience In Organizing Design And Printing Of Various Promotional Materials Experience In Organizing And Managing Regular Archiving Of Multimedia Products On A Regular Basis Experience In Supporting Organization Of Media Trainings Creative And Highly Organized With Ability To Work Quickly And Efficiently As Part Of A Team Previous Experience With Un Unicef Or Other International Organization On A Similar Work Would Be Considered As An Advantage Language Fluency In Written And Spoken English And Montenegrin With Thorough Knowledge Of Spelling And Grammar In Both Languages And Excellent Translation And Writing Skills In Both Languages Application Procedure The Potential Candidates Are Expected To Submit An Application Based On These Terms Of Reference The Application Must Contain The Following Information Cv And P 11 FormFinancial Proposal Candidates Are Requested To Submit Their Financial Offer Consisting Of The Fees For The Services To Be Provided Travel And Subsistence Costs As Applicable Payment ScheduleThe Payments Will Be Made Upon Successful Completion Of The Deliverables And Submission Of Invoices RecourseUnicef Reserves The Right To Withhold All Or A Portion Of Payment If Performance Is Unsatisfactory If Work Outputs Is Incomplete Not Delivered Or For Failure To Meet Deadlines Selection Method The Proposal Will Be Evaluated Against The Following Criteria A Technical Evaluation Maximum Points 70Technical Evaluation Will Be Conducted Based On A Interview With The Shortlisted Candidates B Financial Proposal Budget Maximum Points 30 Technical Proposal Evaluation Proposals Passing The Minimum Technical Pass Score 49 Points 70 Of The Maximum Points Obtainable For Technical Proposal Will Continue Into The Financial Proposal Evaluation Financial Proposal Evaluation The Lowest Price Proposal Willbe Awarded The Full Score Recommendation The Recommendation For Award Of Contract Will Be Based On The Best Combination Of Technical And Financial Scores Final Award And Contracts Based On The Verified Nominations And Final Scores Contract Negotiations Could Be Initiated With One Or More Successful Applicants Each Applicant Will Be Evaluated Against A Weight Allocation Of 70 For The Technical Proposal And 30 For The Financial Proposal The Total Maximum Obtainable Points Is 100 The Unicef Evaluation Team Will Select The Consultant Who Meets The Stated Requirements And Offers The Best Combination Of Technical And Financial Score 9 Remark Upon Conducting The Recruitment Process And Prior The Contract Issuance It Will Be Necessary For The Consultant To Complete The Following Online Courses No Later Than One Month After Signature Ofcontract Course Completion Certificates Should Be Shared And Retained With Thehiring Office Bsafe Safe And Security Ethics And Integrity At UnicefPrevention Of Sexual Harassment And Abuse Of AuthoritySexual Exploitation Abuse Psea The Courses Can Be Found On The Following Link Unicef Mandatory Learning For Consultants Unicef Is Committed To Diversity And Inclusion Within Its Workforce And Encourages Qualified Female And Male Candidates From All National Religious And Ethnic Backgrounds Including Persons Living With Disabilities To Apply Only Shortlisted Candidates Will Be Contacted And Advance To The Next Stage Of The Selection Process How To Apply Unicef Is Committed To Diversity And Inclusion Within Its Workforce And Encourages Qualified Female And Male Candidates From All National Religious And Ethnic Backgrounds Including Persons Living With Disabilities To Apply To Become A Part Of Our Organization To Apply Click On The Following Link Http Www Unicef Org About Employ Job 523524

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