Tenders Are Invited For Surgical Consumable Items

Tenders Are Invited For Surgical Consumable Items Non Refundable Bid Fee Lkr 12 500 TaxesBids Should Be Prepared As Per The Particulars Given In The Bidding Documents Available To Prospective BiddersOn Working Days Between 0930 Hours To 1500 Hours At The Head Office No 75 Sir Baron Jayatillake Mawatha Colombo 1 These Could Be Purchased On Cash Payment Of A Non Refundable Bidding Document Fee Per Set AsMentioned Above Offers Received Without Enclosing Original Payment Receipt Are Liable To Be Rejected Wherever Necessary Potential Bidder Bidders Should Get Registered In Terms Of The Public Contract Act No 3 Of1987 Before Collecting The Bidding Documents And Also Should Get The Contract Registered After The Tender IsAwarded All Bids Should Be Accompanied By A Bid Bond As Specified In The Bidding Documents Sealed Bids May Be Sent By Post Under Registered Cover Or May Be Personally Deposited In The Box Available ForThis Purpose At Internal Audit Department In The Mezzanine Floor Of The State Pharmaceuticals Corporation AtNo 75 Sir Baron Jayatillake Mawatha Colombo 1 Sri Lanka Bids Will Be Closed At The Head Office Of The State Pharmaceuticals Corporation On The Dates AndTime Mentioned Above And Will Be Opened Immediately Thereafter Bidders Or Their AuthorisedRepresentatives Will Be Permitted To Be Present At The Time Of Opening Of Bids Bidding Documents Are Being Sent To Sri Lanka Missions Abroad And Foreign Missions In Sri Lanka Chairman Departmental Procurement CommitteeState Pharmaceuticals Corporation Of Sri Lanka75 Sir Baron Jayatillake MawathaColombo 1Sri Lanka Tel Fax 00 94 11 2335008E Mail Impmanager Spc LkChairman Procurement EntityOn Behalf OfChairman Departmental Procurement CommitteeState Pharmaceuticals Corporation Of Sri Lanka75 Sir Baron Jayatillake MawathaColombo 1Sri Lanka 1 Offers Should Be Accompanied With The Valid Registration Certificate Issued By The National Medicine RegulatoryAuthority In Sri Lanka2 Offered Item Should Bear Both Our Sr Number And The Item Number However At The Bid Opening Only The ItemNumbers Will Be Read Out Therefore Price Quoted Should Be Shown Against Each Item Number 3 If The Shipment Is Being Effected On Fcl Basis Both Fob And Freight Charges Should Be Quoted Separately Against Each Item In Addition To Quoted C F Price 4 The Volume Of The Total Quantity Of Each Item Should Be Given In Cubic Meters M3 5 Foreign Offers Should Be On C F Cpt Cfr Colombo Basis Fob Offers Are Not Acceptable If OffersAre Received On Import Supply Basis From Local Suppliers Those Offers Should Be In Lkr All LocalSuppliers Manufacturers Should Quote In Lkr For The Total Delivery Price To Msd Stores 6 Fax E Mail Offers Directly Sent To State Pharmaceuticals Corporation Are Not Acceptable TenderersAre Requested To Draw Their Attention To The Clause Submission Of Bids Of The Bid Document In ThisRegard 7 If Awarded Supplier Is Unable To Adhere The Delivery Schedule Due To No Fault Of The Spc Ministry Would Result InThe Supplier Being Surcharge 0 5 Of Total Bid Amount Per Day From The Due Delivery Date 8 The Original Payment Receipt Has To Be Annexed To The Offer Offers Without Same Will Be Rejected 9 We Reserve The Right To Reject Offers Which Do Not Comply Above 10 The Offer Should Be Valid Up To 30 12 2019Conditions Of SupplyProduct Consignments1 The Consignments Supplied In Respect Of An Order Concerned Shall Exactly Match With The Reference SampleSubmitted And The Product Information Item Descriptions Shelf Life Warranty Where Applicable Manufacturer S Name Country Of Manufacture Country Of Origin Etc Provided In The Bid Document By TheSupplier Which Has Been Accepted By The Procurement Committee And Included In The Indent PurchaseOrder Po Issued By Spc 2 All Items Shall Be Supplied Sourcing From The Manufacturer And Country Of Manufacturer Stated In ThePurchase Order Po Indent Of Spc And Wherever Applicable Shall Have A Valid Product Registration OrWaiver Of Registration From Nmra 3 Maintaining The Validity Of The Product Registration During The Period Of Supply Delivery Schedule ObtainingWaiver Of Registration Import License Manufacture Licensing At Nmra Is A Pre Requisite For The SupplyOf Surgical Pharmaceutical And Relevant Laboratory Items Hence All Suppliers Shall Produce Relevant ValidRegistration Certificates Licenses When Requested By Msd Spc When The Validity Of The Product Manufacturing Licenses And Registrations Of Nmra Eg ManufacturingLicense Product Registration And Gmp Certificates Of Local Manufacturers Local Suppliers Lapses DuringThe Year Or During The Period Of Supply Delivery Schedule It Shall Be Extended Renewed By The Supplier ACertified Copies Of Afore Mentioned Valid Certificates Shall Be Submitted To Msd By The Supplier WhenDeliveries Are Made 4 The Number Of Batches Per Consignment Shall Be Minimal Batch Quantity Shall Be An Equal Multiple Of TheQuantity Of The Consignment And The Proportionate Size Of The Batch Quantity Shall Be Not Less Than 15 OfThe Quantity In The Consignment 5 If Msd Decides To Accept A Part Or Full Consignment With Deviations From Certain Tender Conditions Eg WithRegard To Labeling Packaging Etc Due To An Urgency That Shall Be Done Subject To Either Rectifying TheDefect Within 05 Working Days By The Supplier Or Recovering The Total Cost A Of Rectifying The Defect ByMsd Via A Duly Contracted Third Party Providing Such Services From The Supplier With A 25 Surcharge OnThe Labeling Cost Total Charge A A X0 25 Or 2 Of The Invoiced Value Whichever Is The Highest All Possible Tender Deviations Such As Packing Labeling Delivery Schedule Storage Status Payment Mode Conditions Etc Shall Be Communicated And Agreed Upon Before Accepting The Tender Award By The Supplier Noncompliance Of Same Shall Be Considered As Tender Violations To Apply Penalty As Clause No 37 6 The Specifications Of The Product Offered In The Bid By The Supplier Shall Match With The Tender SpecificationsFor The Item And Any Form Of Alternate Offers Will Not Be Entertained Shelf Life Warrantees7 In The Supply Of All Non Consumables Manufacturer Or Supplier Or Local Agent Shall Provide A Minimum Of02 Year Warranty Period Or As Specified In The Specification For Each Such Item Or It S Sub ComponentsSupplied Through The Local Agent Unless Otherwise Agreed Upon With Msd Prior To Awarding The Tender Foreign Suppliers Of All Such Items Shall Have Their Own Local Agent In Sri Lanka Capable Of ProvidingTechnical Support Repairs Spares When Necessary Only Applicable For Non Consumable Items 8 Freshly Manufactured Stocks Of The Product Shall Be Supplied Thereby The Residual Shelf Life Shelf LifeRemaining At The Time Of Delivery Of Goods In Sri Lanka Msd Stores In Case Of Local Supplies Of The Product Shall Be 85 Of The Shelf Life Requested Specified In Order Indent Po In Respect Of The Items With Requested Shelf Life Equal Or More Than 24 Months Any Deficit Between TheResidual Shelf Life And Requested Shelf Life Shall Not Be More Than 04 Months In The Violation Of The Above Tender Condition Spc Msd Reserves The Right To Accept A Reduced Quantity ThatIs Usable As Per The Consumption Rate Up To Three Months Before The Expiry Of Same And Will Subject ToApplication Of A Penalty As Clause No 37 When The Shelf Life Is Not Specified In The Indent Po Item Spec The Requested Shelf Life Shall Be Considered As 36 Months For Surgical Items And 24 Months For Pharma Laboratory Items Standards Quality9 Standards In Addition To Pharmacopoeial Standards That Are Indicated In The Item Specifications OtherPharmacopoeial Standards That Are Registered At National Medicines Regulatory Authority In Sri Lanka AreAlso Acceptable When No Bidders Have Quoted For The Standard Specified In The Item Specification 10 Any Product Deficient Of Its Sub Components Accessories Not At The Specified Quality Standards Or All ItsComponents Not Unitized Appropriately In Packaging As A Set Shall Be Rejected 11 Withdrawal From Use Of Items Due To Quality Failure Found As Manufacturer S Fault A In Case Of Batch Withdrawal Value Of Entire Batch Quantity Supplied Shall Be Recovered From TheSupplier B In Case Of Product Withdrawal Value Of Entire Product Quantity Supplied Shall Be Recovered From TheSupplier C In The Event Of Either A Or B Above Supplier Shall Be Surcharged The Total Cost Involved For Msd OfThe Quality Failed Supplies With 25 Administrative Surcharge Of The Same 12 The Storage Conditions And The Packing Requirements Of The Product Shall Conform To The Information GivenBy The Manufacturer And Accepted By Nmra For The Product Registration Or Shall Conform To The InformationSubmitted For Waiver Of Registration Granted By Nmra In Exceptional Circumstances Refer Clause No 24 If The Offered Product Deviate From Nmra Registered Product Features Supplier Must Provide With The Bid ADeclaration To Certify The Nmra Accepted Product Details Such As Storage Conditions PackDetails Contents Sizes And Standard Batch Quantity Size Of The Product 13 Immediately After Delivery At Msd The Consignments Shall Be Subjected To Testing Appropriately Drawn OneRandom Batch Sample Post Delivery Sample Of The Consignment At A Government Semigovernment Accredited Laboratory To Be Selectively Applied For Surgical Lab Items Depending OnAvailability Of Testing Methodology Facilities If The Sample Is Found To Be Substandard Random BatchSamples Will Be Tested From All The Batches Lots In The Consignment And Entire Expenses On Such Tests LikeValue Of Samples Transport Sampling Testing Charges Etc Will Be Recovered From The Supplier 14 Consignments Supplied To Msd Violating The Storage Conditions Indicated On Product Labels And Or ProductInformation Leaflet As Accepted For Product Registration At Nmra Shall Be Considered As Quality AffectedConsignments And Quality Assurance Of Such Consignments Shall Be Carried Out By Post Delivery Testing AtGovernment Semi Government Laboratory In Sri Lanka Or At An Accredited Laboratory Foreign Local All TheExpenses On Such An Event Including Storage Cost Shall Be Borne By The Supplier If Found To Be QualityAffected The Consignment Will Be Treated As Quality Failed As Clause No 11 Pack Size Labeling Packaging15 Offers For Pack Sizes At A Lower Level Smaller Quantity Per Pack Than The Pack Size Specified In The ItemDescription Specification And Msd Order List Are Also Acceptable But Higher Level Larger Quantity Per Pack Pack Sizes Will Not Be Entertained Unless Otherwise Offered With The Original Bid And Accepted By TheProcurement Committee With The Concurrence Of Msd 16 In Respect Of Bulk Packs Not Applicable For Blister Strip Packs Dhs Mark Shall Be A Embossed Or Printed In Case Of Tablets B Printed In Case Of CapsulesAbove Condition Can Be Waved Off If The Quantity In The Purchase Order Is Less Than 100 000 Tablets Capsules Any Exemptions To This Condition Is Notified In The Relevant Msd Order List Only Applicable For Pharmaceutical Products 17 Each Innermost Pack Vial Ampoule Pre Filled Syringe Or Bottle Shall Bear The Item Description SrNo Batch No Lot No Reference Catalogue No Not For Pharmaceuticals Date Of Manufacture Date OfExpiry And State Logo Of Government Of Sri Lanka It Is Essential To Include And Exactly Match The Dates Of Expiry Date Of Manufacture In Any Form As Year Month Or No Exp In The Innermost Pack And Supplier S Invoice 18 Description Of The Item Sr No Date Of Manufacture Date Of Expiry Batch No Name And AddressOf Manufacturer And State Logo Of Sri Lanka Government Shall Be Clearly Marked On The OuterCovering Of The Individual Innermost Pack Containing The Minimum Unit Of Measure Including Blister StripCards And On The Outer Cover Of The Carton Box Any Deviations Of The Date Of Manufacture Dom Date OfExpiry Doe Declared In The Offer Shall Be Approved By Msd And Dom Doe Shall Consist Of At Least TheYear Month 19 All Outer Most Cartons Shipping Packages Shall Bear The Msd Purchase Order No Spc Indent No Sr No Batch No And Date Of Expiry In Size 1 5Cm Letters Figures In Prominently Visible Manner This May BePrinted Stenciled Or Label Properly Affixed 20 Batch Number Of The Product Shall Be Separately Barcoded In Code 128 Or 2D Formats And Barcode ShallBe Printed On The Labels At All Levels Of Packing As Described Below Conforming To The Industry Standards InBarcode Printing And Pasting Format Shall Be According To Code 128 Or 2D Standards Maximum Barcode Size Shall Be 5 0Cm Length X 2 5Cm Width 21 In Case Of Receiving Goods Under Inappropriate Packaging Conditions Not In Good Order Was To Be Sorted OutBy Msd To Select The Items In Good Order By 100 Checking Handling Of The Consignment All ExpensesIncurred To Msd In Such An Event Including Demurrage Charges Cold Stores Charges Labor Charges Etc OrAny Other Charges Incurred Until Goods Are Ready For Acceptance Have To Be Paid To Msd By The LocalSupplier Before Attending To Checking The Consignment 100 By Msd In Respect Of Spc Imported Supplies If The Local Agent Does Not Follow Suit As Above Such Extra ExpensesIncurred To Msd Shall Be Recovered From The Supplier By Spc And Refund To Msd Storage Conditions Temperature22 If The Storage Temperature Conditions Are Not Specified In The Item Specification Nmra Accepted ProductStorage Conditions Shall Conform To Sri Lankan Ambient Storage Conditions In The Ranges Of 300C 20CTemperature And 75 5 Relative Humidity The Product Storage Conditions Shall Be Clearly Indicated AtAll Levels Of Labels Packages Boxes 23 Maintenance Of Cold Chain A In Case Of Cold Storage Items Cold Chain Monitors Temperature Recording Devices Shall Be Included ForEach Carton And The Cold Chain Shall Be Maintained According To The Manufacturer S Instructions DuringStorage Transport And Delivery B Supplier Shall Use Suitable Prominently Visible Identification Marks Of International Standard WithAppropriate Colours And Sizes For Easy Identification Of Cold Cargo Supplier Shall Use Standardized UsbDevices For Temperature Data Logging Inside The Packages And Shall Provide Free Of Charge Data LoggerReaders Software Reading Apps Compatible With Windows 07 Latest To Wharf Department Of SpcIn Advance To Enable Examining The Maintenance Of Cold Chain In Transit And Before Taking Over TheConsignment By Msd C If The Cold Chain Break Is Observed At The Time Of Taking Over The Consignments By Msd SuchConsignments Shall Be Rejected Indicating The Reason On The Relevant Wdn Or Copy Of The DeliveryDocuments In Such An Event The Spc Shall Arrange Necessary Cold Storage For The Consignment UntilObserved Cold Chain Break Is Investigated Leading To Acceptance Total Rejection Of Consignment AndThe Expenses Bone By Msd Spc In Arranging The Cold Storage Shall Be Recovered From The Supplier D The Vehicles Transporting Cold Cargo To Msd Shall Be Equipped With Temperature Monitoring DevicesAnd The Vehicle Shall Have Nmra Approval For Transport Of Pharmaceuticals E The Suppliers Shall Dispatch Consignments Of The Items Which Require Cold Chain Maintenance To ArriveIn Sri Lanka During Monday To Thursday To Avoid Additional Demurrage Storage Charges DuringWeekends During Which Msd Stores Is Closed In Case Of Non Compliance Of This Condition AnyAdditional Expenses Incurred To Msd And Spc To Custom Clear Store Receive Such Consignments ShallBe Recovered From The Supplier 24 In Respect Of The Products Requiring Controlled Temperature Storage Eg 250C 2 250C 15 200C 300C 2 80CEtc Supplier Shall Provide Msd With Latest Product Stability Study Reports With The Invoice Of TheConsignment Report Shall Include Studies At 300C 20C 75 5 Rh For Ac Stored Items And At 250C 20C 60 5 Rh For Cold Stored Items It Shall Be A True Copy Of The Latest Report Submitted ToNmra Or A Report Issued Within Last 05 Years Refer Clause No 12 Delivery Requirements25 All Items Shall Be Supplied As Per The Latest Final Delivery Schedule Communicated To The Supplier As AnAmended Indent Po Delivery Schedule If Not Amended Original Schedule In The Indent Po Will Apply Mutually Agreed Between Msd Spc At The Time Of Establishing The Payment Terms L C Dp Tt Etc AnyDeviation From This Agreed Delivery Schedule Shall Be Treated As A Defaulted Delivery Contravening The Above Directions If The Delivery Schedule Is Violated By The Supplier For No Fault OfMsd Spc Moh And In The Event Msd Decides To Accept Any Such Consignment In Full Or Part Thereof That IsDelivered After The Due Delivery Date Condition No 27 On Delayed Deliveries Shall Be Applied 26 All Consignments Shall Be Delivered At Medical Supplies Division Or An Alternate Receiving Point As Directed However Sending Consignments To Reach Sri Lanka From 15Th December To 10Th January Shall BeAvoided Unless Otherwise Prior Approval Has Been Granted By Msd For Such Deliveries 27 Defaulted Consignments With Respect To Delivery Schedule Shall Only Be Considered For Acceptance Subject ToA Penalty Imposed For The Delay Due To Suppliers Fault Allowing A Grace Period Up To Two Weeks Consignments Delivered After That Grace Period Shall Be Considered For Acceptance Subject To A Penalty To TheSupplier As Described Below A A Penalty Of 0 5 Per Day Of The Consignment Value Calculated Commencing From The 15Th Day Up To60Th Day Delay From The Due Delivery Date As Per The Indent Po Or Its Latest Amended Delivery Schedules B When The Delay Exceeds 60Days Purchase Order Will Be Considered As Automatically Cancelled OnDefaulted Performance In Such A Situation Msd Reserve The Right To Recover Liquidated Damages Or To RevokeThe Cancellation Eg If Payments Have Been Released Prior To Such A Cancellation And Accept TheConsignment Subject To A 25 Admin Surcharge 28 I If Any Local Purchases Were To Be Made By Msd Spc To Ensure Continuity Of Supply Due ToNoncompliance Of Indent Po Its Amended Delivery Schedule In The Ensuing Period Inclusive Of The GracePeriod For Delivery From Due Delivery Date Extra Expenditure Incurred On Such Local Purchases Over TheLanded Cost Of Relevant Spc Main Order Shall Be Recovered From The Supplier Ii If A Delivery Defaulted Violating Delivery Schedule In The Indent Po Spc Supplier His Local Agent WhoParticipate In An Urgent Local Purchase Tender Of Spc Or Msd For The Same Item Quoting The Same Product OrAny Similar Product Is Bound To Supply The Local Purchase Order At The Landed Cost Of The Defaulted Spc MainOrder In Violations Of The Same The Cost Difference Will Be Set Off From The Payments To The Supplier Of TheCorresponding Spc Main Order

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