Request For Proposals Are Invited For Supply Of High Quality Petrol And Diesel Fuel L62 01 Or Equivalent For Irc Kabul Office

Request For Proposals Are Invited For Supply Of High Quality Petrol And Diesel Fuel L62 01 Or Equivalent For Irc Kabul Office International Rescue Committee Humanitarian Program Request For Proposal Rfp Rfp Reference No Irc Afg 00889 Mpa For Supply Of High Quality Petrol And Diesel Fuel L62 01 Or Equivalent For Irc Kabul OfficePlanned TimetableIssued IttMay 19 2019Advertise IttMay 19 2019Questions From Supplier Due Date May 19 30 2019Deadline For Submission June 03 2019Evaluation Of RfpJune 09 2019Supplier Visit June 12 2019Award Of Contracts July 01 2019Contract Start July 01 2019 ContentsPagesI Introduction31 The International Rescue Committee 32 The Purpose Of This Request For Proposal Rfp 33 Cost Of Bidding34 The Bidding Documents35 Clarification Of Bidding Documents46 Language Of Bid47 Documents Comprising The Bid48 Bid Prices Price Changes49 Bid Currencies510 Document Establishing Service Eligibility And Conformity To Bidding Documents511 Bid Security512 Period Of Validity Of Bids513 Format And Signing514 Submission And Marking Of Bids 615 Format616 Modification And Withdrawal Of Bids617 Preliminary Examination618 Evaluation And Comparison Of Bids719 Contacting The Purchaser820 Notification Of Award821 Contract Award And Notification822 Warranty823 Price Schedules And Location824 DistributionError Bookmark Not Defined 25 Disclaimer826 Ethical Operating Standards827 Supplier Information Form928 Price List Annex B 1529 Taxex 1630 Irc Conflict Of Interest And Supplier Code Of Conduct Annex C 17I Introduction1 The International Rescue Committee The International Rescue Committee Hereinafter Referred To As The Irc Is A Non Profit Humanitarian Agency That Provides Relief Rehabilitation Protection Resettlement Services And Advocacy For Refugees Displaced Persons And Victims Of Oppression And Violent Conflict The Humanitarian Program Supports Communities Affected By Conflict Or Natural Disasters Through Wash Livelihoods Protection And Emergency Response Projects Provision Of Safe Drinking Water Drilling Of New Bore Wells New Pipe Schemes And Upgrading Of Existence Pipe Scheme To Solar Systems Construction Of Sanitation Facilities To The Mrrd Standards Hygiene Promotion Skill Trainings Food Security Farmers Capacity Building Rehabilitation Of The Irrigation Structures Prepositioned Stock Of Nfis And Emergency Shelter For The Emergency Management And Construction Of Drr Infrastructures Are The Main Program Activities 2 The Purpose Of This Request For Proposal Rfp It Is The Intent Of This Rfp To Secure Competitive Proposals To Select A Potential Reliable And Committed Supplier For The International Rescue Committee To Provide And Deliver High Quality Petrol And Diesel Fuel For Vehicles And Generators For The Official Purpose Of Irc Afghanistan When Needed Therefore Irc Kabul Afghanistan Is Calling On All Eligible Fuel Suppliers That Are Qualify Professional And Are Technically Competent For The Provision And Delivery Of Quality Diesel As Indicated In Annex B To Submit Their Sealed Proposals As Per The Outlined Criteria Set Forth In This Rfp The Winning Bidder S Will Enter Into A Fixed Price Master Purchase Agreement Mpa For Period Of One 1 Year With Possibility Of Extension An Additional Year Subject To The Need And Supplier Reliability Bidders Shall Be Domiciled And Must Have Complied With All Host Government Legal Set Forth Regulations To Operate In Afghanistan And A Regular Tax Payer To Offer Such Services As Specified In The Tender And Shall Furnish Copy Of Its Operating License Certificate Of Registration Valid For The Fiscal Year 2019 And Possibly 2020 The Bidder Shall Not Be Under A Declaration Of Ineligibility For Corrupt Or Fraudulent Practices 3 Cost Of BiddingThe Bidder Shall Be Responsible For All Costs Associated With The Preparation And Submission Of Its Bid And Irc Hereinafter Referred To As The Purchaser Will In No Case Be Responsible Or Liable For Those Costs Regardless Of The Conduct Or Outcome Of The Bidding Process Ii The Bidding Documents 4 The Bidding DocumentsThe Bidder Is Expected To Examine All Instructions Forms Terms And Specifications In The Bidding Documents Prepared For The Selection Of Authorized Suppliers Or Vendors Failure To Furnish All Information Required As Per The Bidding Documents Or To Submit A Bid Not Substantially Responsive To The Bidding Document In Every Respect Will Be At The BidderS Risk And May Result In Bid Rejection The Bidding Documents Comprise Of The Following Documents The Request For Proposal Rfp Applied To This Document Supplier Information Form And Conflict Of Interest FormSupply And Price Sheet Annex E5 Clarification Of Bidding DocumentsA Prospective Bidder Requiring Any Clarification Of The Bidding Documents May Notify In Writing At The Af Tender Rescue Org The Request For Clarification Must Reach The Purchaser Not Later Than 09 To 30 2019 The Purchaser Will Respond By E Mail Providing Clarification On The Bid Documents On The May 19 To 30 2019 Written Copies Of The PurchaserS Response Including An Explanation Of The Query But Without Identifying The Source Of Inquiry Will Be Communicated To All Prospective Bidders Who Had Received The Bidding Documents Iii Preparation Of Bids 6 Language Of BidThe Bid And All Relative Correspondence And Documents Exchanged Between The Bidders And The Purchaser Shall Be Written In English Language Only Any Printed Literature Furnished By The Bidder And Written In Another Language Must Be Accompanied By An English Translation Of Its Pertinent Passages In Which Case For Purposes Of Interpretation Of The Bid The English Translation Shall Prevail Any Translations Must Be Performed By A Licensed Translator As Recognized And Notarized By The Courts And Government Of Afghanistan 7 Documents Comprising The Bid The Submitted Bid Must Include The Following Information Failure To Supply All Requested Information Or Comply With The Specified Formats May Disqualify The Bidder From Consideration A Bid Detailing The Unit Price Only In The Sheet Given For The Purpose Certificate Of Business Registration Or Trading License In AfghanistanProfile Of The Dealer Experience In The Same Field Tax Payers Documents In AfghanistanBank Details Financial CapabilitiesCover Letter Explaining Interest To Be A Contracted Vendor Or Supplier Three 3 References From Current Or Past Clients At Least In The Last One Year Other Important Document Bidder Feel Need To Be Attached To Support Their Bid 8 Bid Prices Price Changes For The Purpose Of Selecting A Supplier Vendor And Executing The Master Purchase Agreement The Bidder Shall Clearly Indicate The Unit Price Of The Supply They Want To Supply All Unit Prices Shall Be Clearly Indicated In The Space Provided In The Price Schedule The Bidder Must Sign And Officially Stamp The Price Schedule During The Validity Period Of The Master Purchase Agreement If There Is A Price Change In The Market The Supplier Can Express The Change In Writing For The Purchaser A Month Before Implementing The Change The Purchaser Also Responds For The Request In Writing Within 15 Days Of Receipt Of Notice For Price Change Once The Changes Are Agreed Between Both Parties An Addendum Will Be Signed And Included In The Mpa The Price Changes Will Be Done For A Maximum Of Four Times In A Year Quarterly Basis The Purchaser Reserves The Right To Accept Or Reject The Request For The Price Change 9 Bid CurrenciesAll Rates And Amounts Entered In The Bid Form And Price Schedule And Used In Any Documents Correspondence Or Operations Pertaining To This Tender Shall Be Expressed In Afghani Afn 10 Document Establishing Service Eligibility And Conformity To Bidding DocumentsPursuant To Clause 8 The Bidder Shall Furnish As Part Of Its Bid Documents Establishing The Eligibility And Conformity To The Bidding Documents Of Services Which The Bidder Proposes To Supply Under The Contract The Documentary Evidence Of The Services Conformity To The Bidding Documents May Be In The Form Of Technical Specifications Literature Drawings Data Tables Graphs Etc And Shall Furnish A Detailed Description Of The Supply Essential Technical And Performance Characteristics A Clause By Clause Commentary On The PurchaserS Technical Specifications Demonstrating The Supplies Substantial Responsiveness To Those Specifications Or A Statement Of Deviations And Exceptions To The Provisions Of The Technical Specifications 11 Bid SecurityFor The Purpose Of This Tender Or Mpa Process Bid Security Or Bond Is Not Applicable 12 Period Of Validity Of BidsBids Shall Remain Valid For 90 Working Days After The Date Of Bid Opening Prescribed By The Purchaser A Bid Valid For A Shorter Period May Be Rejected By The Purchaser As Non Responsive In Exceptional Circumstances The Purchaser May Request The Bidders To Extend The Period Of Validity The Request And The Responses Thereto Shall Be Made In Writing By Letter Or E Mail A Bidder Agreeing To The Request Will Not Be Required Nor Permitted To Modify His Bid 13 Format And SigningThe Original Bid Shall Be Signed By The Bidder Or A Person Or Persons Duly Authorized To Bind The Bidder To The Contract Financial Proposal Pages Of The Bid Shall Be Initialed By The Person Or Persons Signing The Bid And Stamped With The Company Seal Any Interlineations Erasures Or Overwriting Shall Be Valid Only If They Are Initialed By The Person Or Persons Signing The Bid The Bidder Shall Include A Cover Letter In Their Prop

Refer document