Tenders Are Invited For Appointment Of A Consultant To Design Develop Pilot Test Train And Initial Implementation Of An Effective And Automated Performance Management And Development System

Tenders Are Invited For Appointment Of A Consultant To Design Develop Pilot Test Train And Initial Implementation Of An Effective And Automated Performance Management And Development System Pmds Closing Date Wednesday April 3 2019 12 00Sector Education And TrainingDescription Appointment Of A Consultant To Design Develop Pilot Test Train And Initial Implementation Of An Effective And Automated Performance Management And Development System Pmds Tender Number Cs Scm Ceo R19 20 01Closing Date And Time 03 April 2019 12 00PmAdvertisement Date 19 March 2019Rfp Submission Venue Corner Miriam Makeba Helen Joseph Streets Newtown Johannesburg 2017Background Information 2 1 The Sci Bono Discovery Centre Sci Bono Is The Largest Science Centre In Sub Saharan Africa And Is South AfricaS Flagship Science Centre Sci BonoS Vision Is To Assist All Members Of The South AfricaS Society To I Acquire Science Knowledge Skills And Attitudes Ii Use Their Acquire Science Knowledge Skills And Attitudes To Develop And Innovate New Products And Service That Will Uplift The Quality Of Life Of All South Africans And Iii Compete In The Global World Of Scientist With Their New Products And Services 3 Legal And Policy FrameworkThe Sci Bono Discovery Centre Is Registered As A Non Profit Company Npc In Terms Of Companies Act 71 Of 2008 As A Public Benefit Organisation Pmo In Terms Of The Income Tax Act 58 Of 1962 As Well As A Non Profit Organisation In Terms Of The Npo Act 19974 PurposeSci Bono Requires Proposals From Suitable Qualified Service Providers Or Individuals Consultants With The Right Institutional Leadership Institution Knowledge And Technical Capability To Design Develop Pilot Test Train And Start Implementation Of And Of An Effective Complete And Automated System For Performance Management Within The Institution Sci Bono Intends To Adopt And Implement An Integrated Performance Management System With The Intention To Improve Organisational Performance ResultsThe Objectives Of The Pmds Are To Establish A Performance And Learning CultureImprove Organisational Performance By Achieving All The Outputs Outcomes And Impacts Outlined In The Vision Ensure That All Staff Members Know And Understand What Is Expected Of ThemPromote Interaction On Performance Between Employees And Their Supervisors Through An Automated System Using Computers And Internet Identity Manage And Promote Employees Development NeedsEvaluate Performance Fairly And Objectively And Automatically Generate Individual Departmental And Organisational Performance Reports And If Decided Performance Bonuses Recognise Categories Of Performance That Are Fully Effective And BetterIntegrate A Reward System With Performance ManagementThe System Be Fully Automated5 SpecificationsScope Of Work For The Upgrade5 1 The Scope Of Work For This Request For Proposal Includes But Not Limited To Evaluate The Current Performance Environment Of Sci BonoDevelop Performance Management And Development SystemDesign Architecture Of The Electronic System In Line With Sci Bono S Vision And PoliciesDevelop The Pmds SystemPilot Test The System Amongst Some Of The Employees And Correct Where NeededTrain All Employees On The System And Its Electronic VersionStart The Actual Implementation For A Period Not Exceeding 6 Months And Ensure Effective ImplementationProvide Report On The Work Done From Time To Time Or As And When Required5 2 Key DeliverablesThe Following Are Amongst The DeliverablesPmds Policy By May 2019A Electronic Pmds System Be Ready For Implementation By July 2019Trained Employees To Use Maintain And Fix The SystemDetail Fully Fledged Presentation To Explain The SystemPhysical Documents And Files To Explain The SystemTraining Manual6 Costing StructureThe Consultants Must Provide Sci Bono With Financial Proposal7 PresentationsThe Consultants Shall Be Required To Present Their Proposals And Demonstrate The Responsiveness Of Their Proposal The Pmds Consultants Must Have The National And Or International Footprint Experience And Expertise In This Field 8 Minimum Requirements8 1 Bidders Must Supply Sci Bono With The Below Mentioned Minimum Requirements Failing To Provide These Requirements Shall Constitute Automatically Disqualification Suppliers Must Submit 2 Envelopes As Follows Envelope 1 A Formal Written Quotation Clear Unambiguous With Vat Implications Quotation Form Downloadable From The Sci Bono Website Envelope 2 Comprehensive Proposal Proof Of Company Registration A Valid Tax Clearance Certificate B Bbee Certificate Irba Or Sanas Or Sworn Affidavit Fully Completed Sbd Forms Sbd 4 Sbd 8 Sbd 9 Downloadable From The Sci Bono Website Stamped Letter Confirming Bank Details Proof Of Business Address Curriculum Vitae Of The Lead EmployeesAny Other Letters Of Accreditation Or Supporting Documentation8 2 Compentencies Of The Successful Consult8 2 1 Extensive Knowledge And Experience Of Human Performance And Management Of This Performance 8 2 2 Extensive Knowledge And Experience Of Pmds Automated System And Workings8 2 3 Knowledge Of Stakeholder Management8 2 4 Knowledge Of Change Management And Project Planning And Execution 8 2 5 Excellent Presentation And Report Writing Skills8 2 6 Knowledge And Understanding Of Education And Training In South Africa The Npo Legislative Framework And Application Legislation 8 2 7 The Knowledge Will Extend To Demonstrated Depth In The Overall Enterprise Wide And External Systems And Processes Extensive Business Expertise 8 2 8 Knowledge Of Risk Management 8 2 9 Ability To Share Knowledge And Transfer Skills8 3 Eligibilty8 3 1 Demonstrate Understanding Of Sci BonoS Vision And Develop A Performance Management Development System That Accurately Measures Individual Departmental Organizational Performance Against It Vision Mission And Goals8 3 2 Demonstrate A Deep Understanding Of Sci BonoS Values Programmes And Projects And Knowledge Of The Beneficiary Communities 8 3 3 Demonstrate Professional Responsibility Thereby Placing The Best Interest Of Sci Bono And Those It Serves Above Their Own Personal Interest And In Good Faith Corporate With Follow Practitioners In Curbing Malpractice And Eliminate And Undesirable Conduct 9 References9 1 1 Bidders Must Further Supply Sci Bono Discovery Centre At Most With Two 2 Contactable References Where The Bidder Has Delivered The Similar Services By Simply Stating The Following Name Of ClientPositionContact Telephone NumbersDates And Work Performed9 1 2 The Failure To Provide The Above Shall Constitute A Disqualification As It Shall Be Deemed That The Bidder Does Not Have The Required Experience 10 Pricing Schedule And Delivery10 1 General Pricing Fee10 1 1 The Bidder Must Provide A Clear And Unambiguous Price Schedule Quotation 10 1 2 All Disbursements And Related Costs Shall Be Provided Separately If Any And May Be Negotiated During The Project Implementation Period 10 1 3 Only Unconditional Discounts Shall Be Accepted All Discounts Granted Must Be Specified On The Quotation Form 10 1 4 Note That The Price Must Be Fixed And Will Not Be Subjected To Change Based On Foreign Exchange Fluctuations 10 2 Delivery10 2 1 The Delivery And Installation Of Services Goods Shall Be Done At Sci Bono Discovery Centre Cnr Miriam Makeba Helen Joseph Streets Newtown Johannesburg 2017 11 Conditions For Short Listing11 1 Proposals Submitted Will Be Evaluated Using A System Method 4 Financial Offer Quality And Preference In Line With Section 6 3 6 3 1 Standard Tender Evaluation Method Prescribed By Sci BonoS Supply Chain Management Policy 11 2 All Bids Shall Be Subjected To The Preliminary Evaluation Process Bidders Who Shall Not Meet The Minimum Requirements Item 5 Set By This Rfp Shall Automatically Be Disqualified And Shall Not Be Evaluated For Functionality Price And Preference 11 3 Service Providers Are Required To Submit All Documents Specified On Item 5 1 Of This Rfp Otherwise Failure To Submit All Documents Shall Constitute Disqualification 12 Price Evaluation12 1 All Proposals Bids That Will Qualify Accepted During The Evaluation Stage Shall Be Evaluated For Price Preference Points The Evaluation Criterion Shall Be As Follows 12 2 The Proposals Bids Shall Be Evaluated Using The 80 20 Preference Point Scoring System Where A 80 20 Preference Point System Which Will Be Calculated Be Calculated As Follows Ps 80Where Ps Point Scored For Comparative Price Of Bid Under Consideration Pt Comparative Price Of Bid Under Consideration AndPmin Comparative Price Of The Lowest Acceptable Bid 12 3 Points For B Bbee12 3 1 A 80 20 Preference Points Scoring System B Bbee Points Shall Apply And Shall Be Awarded As Follows See Document For Table 13 Award Criteria9 1 The Bidder With The Highest Number Of Procurement Points Shall Be Awarded The Contract Unless There Are Factors That May Lead To A Different Decision 9 2 In The Event Of Two Or More Bids Score Equal Points The Bid Will Be Awarded To The Bidder Scoring The Highest Points On B Bbee Or Preference 9 3 However In The Event The Two Or More Bids Have Equal B Bbee Points The Tender Will Be Awarded To The Bidder With The Highest Points On Functionality If Applicable 9 4 Qualifying Proposals Will Be Evaluated According To The Following Criteria Price 80 Bee Rating 20 9 5 Prequalification Criteria Level 1 To Level 3 B Bbee Contributors OrExempt Micro Enterprises Eme OrQualifying Small Enterprises Qse In Terms Of Regulation 4 Of Preferential Procurement Policy Framework Act 2000 Preferential Procurement Regulations 2017 14 Closing Date And Time10 1 Submissions Should Be Hand Delivered By Hand On Or Before 03 April 2019 At 12 00Pm Deposited Into The Tender Box Marked Appointment Of Consultants For Pmds Commissioning No Late Proposals Bids Shall Be Accepted Late Proposals Bids Shall Be Immediately Returned To The Bidders All Documents Must Be To Corner Of Miriam Makeba Helen Joseph Street Johannesburg 2107 10 2 All Correspondences Shall Be Done By E Mail Tenders Sci Bono Co Za No Telephonic Correspondences Shall Be Done Before And After The Closing Of Bid Bidders May Be Informed In Writing Of The Outcome Of The Bid Adjudication Process 15 Disclaimer11 1 Sci Bono Reserves The Right To Accept Or Reject Any Variation Deviation Tender Offer Or Alternative Offer And May Cancel The Tender Process And Reject All Tender Offers At Any Time Before The Formation Of A Contract 11 2 Sci Bono Reserves The Right To Award A Contract To Multiple Service Provider S Should It Be Deemed Necessary 11 3 Sci Bono Reserves The Right Not To Appoint A Provider To Accept And Or Award The Whole Or Any Portion Of The Tender And Is Also Not Obliged To Provide Reasons For The Rejection Of Any Tender 11 4 Sci Bono Will Not Incur Any Liability To A Tenderer For Such Cancellation And Rejection But Will Give Written Reason For Action Upon Request To Do So Technical Evaluation Tool KitAll Proposals Bids That Will Qualify Accepted During The Preliminary Evaluation Stage Shall Be Evaluated For Functionality Or Technicality The Functionality Criterion Shall Be As Follows Criteria For FunctionalityPointCapacity30Curriculum Vitae Of Key Personnel5Knowledge And Understanding Of Sci Bono Vision Mandate5Knowledge Understanding Of Pmds System In The Npo Sector10Knowledge Understanding Of The Best Practise In Performance Management10Strength Of Proposals53Approaches To Electronic Pmds Design Development Pilot Test Train And Start Implementation40Project Implementation Plan Taking Into Account Timelines5Change Management Plan8Experience17Between 2 To 5 Years2Between 6 To 10 Years5Over 10 Years10Total100Minimum Threshold70See Https Www Sa Tenders Co Za Sites Default Files Rfp For Appointment Of Attachments Rfp For Appointment Of The Pmds 002 Pdf

Refer document