Tenders Are Invited For Provision Of Travel Agency Services

Request For Proposals Are Invited For Provision Of Travel Agency Services For The African Development Bank Eastern Africa Regional Offices Section 1 Letter Of InvitationThis Section Is A Letter From The Bank Addressed To Potential Bidders Inviting Them To Submit AProposal For The Assignment The Letter Includes References To The Selection Method And ApplicableGuidelines Or Policies Of The Bank That Govern The Selection And Award Process Section 2 Instructions To BiddersThis Section Provides Information To Help Potential Bidders Prepare Their Proposals Information IsAlso Provided On The Submission Opening And Evaluation Of Proposals Contract Negotiation AndAward Of Contract Section 3 Rfp Data SheetRfp Data Contains Information Specific To The Current Selection And Corresponds To The Clauses InInstructions To Bidders That Call For Selection Specific Information To Be Added Section 4 Terms Of ReferenceThis Section Describes The Scope Of Services Objectives Goals Specific Tasks Required To ImplementThe Assignment And Relevant Background Information Provides Details On The Required QualificationsOf The Key Experts Section 5 Evaluation Criteria And MethodologyThis Section Provides Information On The Evaluation Of Submissions Section 6 Technical Proposal QuestionnaireThis Section Includes The Technical Proposal Forms That Are To Be Completed By Potential Bidders AndSubmitted In Accordance With The Requirements Of Section 2 Section 7 Financial Proposal QuestionnaireThis Section Includes The Financial Forms That Are To Be Completed By Potential Bidders IncludingBidders Costing Of Their Technical Proposal Which Are To Be Submitted In Accordance With TheRequirements Of Section 2 Section 8 Eligibility RequirementsThis Section Contains Information On The BankS Eligibility Criteria And List Of Member Countries Part Ii Conditions Of ContractSection 9 This Section Includes The General Conditions Of The Bank That Shall Not Be Modified AndThe Special Contract Conditions Clarification Of Rfp 7 1 A Bidder Requiring Any Clarification Shall Notify The Bank In Writing At The Details Provided In The Rfp Data Sheet And Within The Period For Clarification In The Rfp Data Sheet Written Copies Of The BankS Response Including The Questions Raised Without Identifying The Source Shall Be Posted On The BankS Website 7 2 If A Bidder Feels That Any Provision In The Rfp Will Be Unacceptable Such Issue And Any Request For Change To The Rfp Shall Be Raised At The Earliest Opportunity In Writing At The Details Provided In The Rfp Data Sheet And In Any Event No Later Than The Deadline In The Rfp Data Sheet The Bank Shall Not Consider Any Request To Change The General Conditions 7 3 The Bank Shall Determine In Its Sole Discretion To Accept Or Reject Any Query Or Request For Change Any Response From The Bank Shall Be Binding On Bidders 7 4 A Bidder Who Contacts Any Member Of Bank Staff Directly Or Indirectly In Relation To The Procurement Except Staff Specified In The Rfp Shall Be Disqualified 7 5 The Bank Shall Not Respond To Any Query Or Request Received After The Deadline In The Rfp Data Sheet 8 Site Visit Pre Bid Meeting 8 1 If Provided In The Rfp Data Sheet Bidders Are Invited To Attend A Site Visit And Pre Bid Meeting The Purpose Of The Meeting Will Be To Clarify Issues And Answer Questions On Any Matter Relating To The BankS Requirements The Cost Of The Site Visit And Pre Bid Meeting Shall Be At The BidderS Own Expense 8 2 Bidders Are Requested To Submit Any Questions In Writing To The Address In The Rfp Data Sheet To Reach The Bank No Later Than One Week Before The Meeting 8 3 If Provided In The Rfp Data Sheet That Attendance At The Site Visit And Pre Bid Meeting Is Mandatory Any Bidder Wishing To Submit A Proposal Shall Attend The Site Visit And Pre Bid Meeting The Bank Shall Not Consider A Proposal From A Bidder Who Does Not Attend A Mandatory Site Visit And Pre Bid Meeting 8 4 Minutes Of The Meeting Including The Text Of The Questions Raised Without Identifying The Source Together With The BankS Response Shall Be Posted On The BankS Website Preparation Of Proposals 9 Cost Of Bidding Bidders Shall Bear All Costs Associated With The Preparation And Submission Of Proposals The Bank Shall Not Be Responsible Or Liable For Any Costs Regardless Of The Conduct Or Outcome Of The Procurement Process 10 Language Of Proposals 10 1 The Proposal And All Correspondence And Documents Relating To The Proposal Exchanged By The Bidder And The Bank Shall Be Written In The Language Specified In The Rfp Data Sheet A Proposal Submitted In A Language Not Specified In The Rfp Data Sheet Shall Be Rejected 10 2 Any Printed Literature Furnished By The Bidder Written In Another Language Other Than The Language Specified In The Rfp Data Sheet Shall Be Accompanied By A Certified Translation In The Language In The Rfp Data Sheet Of Its Pertinent Passages In Which Case For The Purpose Of Interpretation Of The Proposal The Translation Shall Govern 11 Subcontractors And Service Providers Bidders Shall Identify Any Sub Contractors That Will Play A Significant Role In The BidderS Performance Of The Contract The Bank Reserves The Right To Obtain The Same Level Of Information From Subcontractors As From Bidders 12 Documents Comprising The Proposal Proposals Shall Comprise The Following Documents Completed In Full And Supported With Evidence And Information Requested Technical Proposal Questionnaire And Financial Proposal Questionnaire

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