Request For Quotations Rfq For Hud Document Management System Data Migration Records Compliance Service Improvement And Ongoing Support Open Date Monday 18 March 2019 10 30 Am Pacific Auckland Utc 13 00 Close Date Monday 8 April 2019 1 00 Pm Pacific Auckland Utc 12 00 Tender Type Request For Quotations Rfq Tender Coverage Sole AgencyRegions AucklandBay Of PlentyCanterburyChatham IslandsGisborneHawkes BayManawatu WanganuiMarlboroughNelsonNorthlandOtagoSouthlandTaranakiTasmanWaikatoWellingtonWest CoastRequired Pre Qualifications NoneOverview The Ministry Of Housing And Urban Development Hud Is A New Agency That Was Established On 1 October To Be The GovernmentS Lead Advisor On Housing And Urban Development Hud Brings Together Functions From The Ministry Of Business Innovation And Employment Mbie Ministry Of Social Development Msd Along With The Monitoring Of Housing New Zealand And Tamaki Redevelopment Company Function From Treasury When Hud Was Formed On 1 October A Document Management Solution Dms Was Setup To Ensure That New Corporate Services Staff Had Somewhere To Save Their Documents In Addition A Decision Was Made To Use Office 365 As HudS Core Platform For HudS Office Productivity Tools And Sharepoint Was Selected As The Tactical Dms As It Was Part Of The Office 365 Suite Over The Last Few Months Hud Ict Have Made A Strategic Decision To Continue To Use Sharepoint As HudS Ongoing Dms And A Project Is Underway To Update The Dms Taxonomy To Create A Sustainable And Replicable Infrastructure Architecture Design Within The Next Three Months This Will Provide The Foundations For All Hud Staff To Be Able To Have A Place To Save Their Documents As They Are Migrated Off Legacy Agency Document Management Systems And Onto A Hud Managed Service Environment The Purpose Of This Procurement Work Is To Enhance And Extend The Hud Document Management Platform To Ensure That Staff Have Access To All Their Key Historical Information And Can Work Effectively As Well As Ensuring That Hud Has Ongoing Compliance With The Public Records Act In Addition This Bid Is An Opportunity For Your Organisation To Become A Strategic Partner For Hud To Assist Them With The Evolution And Innovation Of Their Sharepoint Online Platform Going Forward What We NeedHud Requires A Partner To Deliver The Following 1 Data Migration From Three Legacy Agency EdrmsS Into The Hud Dms Sharepoint 2 A Record Management Solution In The Office 365 Environment That Meets The Requirements Of The Archives NzS Standard For Compliance With The Public Records Act 3 Services To Support On Going Enhancement And Innovation Of The Hud Document Management System Sharepoint With Minimal Adverse Impact On Business Users
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