Tenders Are Invited For Exhibition Stands

Contract Notice Exhibition StandsExhibition Stands BuildDescription On Time Delivery And Installation Of Stands And Response Times For Requests For Support By Hcc Are Also Important Some Of The Materials Required May Need To Be Produced Multi Lingually As Well As In Single Languages Other Than English Whilst Hcc Will Produce The Translated Text For These Purposes The Successful Supplier Will Need To Show An Awareness Of How Different Languages Would Look When Producing Materials For Hcc To Ensure A Consistent Look Across Such Materials As The Leading Red Meat Industry Body In Wales Hcc Needs To Have A Strong Presence At The Royal Welsh Show And Royal Welsh Winter Fair As Well As In Key Export Shows Although It Does Not Anticipate Doing So Hcc Reserves The Right To Withdraw Its Requirements For A Stand S For A Particular Show Once Such Notice Has Been Given The Supplier Will No Longer Be Required To Provide The Stand In Question Hcc Will Meet Any Costs Incurred Up To The Date Of Cancellation Subject To The Provision Of Backing Evidence All Stands Should Be Eye Catching And Innovative In Design And In Keeping With HccS Brand Guidelines And Must Provide Practicality For The Cooking Demonstrations Or Product Sampling Where Applicable In The United Kingdom Based Shows The Stand Should Be A Showcase For HccS Work Throughout The Year And Provide A Platform For Discussion With Both Consumers And Industry Stakeholders HccS Brands And Imagery As Set Out In The Hcc Brand Guidelines Must Be Displayed Prominently In The Stands For These Shows At The Shows Based Outside The United Kingdom The Stand Should Be A Platform For The Welsh Red Meat Exporters To Discuss Business With Clients And The Stand Should Showcase The Quality And Provenance Of Pgi Welsh Lamb And Pgi Welsh Beef To Potential Trade Customers Brand Logos Must Be Clearly Displayed And Where Relevant Local Language Versions Of The Pgi Logo Should Be Used Suppliers Will Be Required To Adhere To Regulations Specified By Event Organisers These Will Be Available As Soon As Issued By The Event Organisers Shows The Requirements For Each Individual Stand Are Set Out In The Itt Available On The Hcc Website Please Note As Follows The Budgets Specified Are Indicative Only You Must Indicate How Much You Will Charge Per Show In Question B 1 And This May Be More Or Less Than The Indicative Budget The Price You Bid Must Be Inclusive Of All Costs To Be Incurred During The Design Planning Preparation Installation Support And Removal Of The Stand The Prices Which You Specify In Your Response To Question B 1 For Each Stand Must Include All Costs Associated With The Connection To Or Supply Of Electricity And Water Supplies And Gas Supplies Where Required And The Costs Of Providing Security And Cleaning For The Stand All Stand Designs Are To Be Approved By Hcc Timetables And Provision Of Logos Will Be Agreed With Hcc Following Receipt Of Requirements From The Event Organisers The Successful Tenderer Will Be Expected To Comply With All Applicable Laws When Performing The Services See Clause 4 1 Of The Service Agreement At Appendix 1 But In Particular Please Note That The Successful Tenderer Will Be Required To Ensure That Any Overhead Canopy Over A Cooking Area Complies With The Applicable Local Laws And Regulations Hcc Reserves The Right To Change The Specific Requirements For Each Stand Hcc Will Use Its Reasonable Endeavours To Give The Supplier At Least 4 Days Notice Of Any Change In Requirements Should The Change Entail Any Unavoidable Extra Costs Or Expenses On The Part Of The Supplier The Supplier Must Seek HccS Agreement Before Incurring Those Costs And Expenses And Following Such Agreement Hcc Will Be Responsible For Paying Them Once They Have Been Incurred Any Such Costs And Expenses Shall Not Exceed The Broken Down Rates For Staff Costs And Expenses Which The Supplier Detailed In Its Reply To Question B 1 In Its Response To Itt Time Limit For Receipt Of Tenders Or Requests To Participate Date 13 02 2019 Local Time 17 00

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