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We Are Making Hämeenlinna The Best Public Procurement Agency In Finland! Therefore, We Want Our Possible Future Acquisition Described In This Request For Information To Be The Best In Finland. To Do This, We Need Operators Who Value An Honest And Open Dialogue With The Procurement Unit, Who Enjoy Competition And Who Want To Represent The Top Of Their Field. All The Information In This Announcement Is Preliminary, So It Does Not Bind The City Of Hämeenlinna In Any Way. The Goal Of The Request For Information Is To Obtain Information About The Operators In The Field, So That A Possible Tender Can Be Carried Out As Expediently As Possible. Preliminary Description Of The Procurement The City Of Hämeenlinna Is Tendering For The Transport Service For The Distribution Of Waste Food So That The Contract Period Would Start On July 31, 2026 At The Latest. The Goal Of The Procurement Is To Implement A Cold Distribution Chain And Storage Of Waste Food In Hämeenlinna And Possibly In Janakkala And Hattula. The Service Provider Of The Cold Distribution Chain Of Kanta-Häme Food Aid Is Responsible For The Transportation And Interim Storage Of Surplus Food (Waste Food) From Retail And Wholesale Stores As Part Of The Waste Food Distribution Activity Aimed At Low-Income Municipalities. In Addition To Products That Require Cold Transport, Food Items That Can Be Kept Warm, Such As Bread, Flour, Canned Goods And Other Dry Food, Are Also Distributed. In Addition, The Goal Of The Procurement Is That The Procurement Requires An Employment Condition. The Person Selected As The Service Provider Is Compatible With The Practices Of The Members Of The Hyvän Tahto Food Distribution Network (Htr) Of Food Aid Operators. Store Them Safely Without Breaking The Cold Chain And Transport The Food Further To The Food Aid Operators As Agreed. The Operation Requires A Minimum Of Two (2) Refrigerated Transport Vehicles And 1.5 – 2 Drivers, As Well As At Least 100 M2 Of Storage Space Registered As A Food Facility, A Container Equipped With Refrigeration Equipment And Enough Refrigerators, Freezers And Shelves And Cabinets Suitable For Dry Storage. An Appropriate Notification Of Food Distribution And Storage Must Be Made To The Areas Health Inspector, Who Approves The Facilities, Equipment And Operating Methods To Be Used. The Operator Must Keep An Up-To-Date Self-Monitoring Plan And Carry Out The Activities Required By It As Part Of Everyday Life. The Annual Driving Kilometers With Two Vehicles Are Estimated To Be Around 47,000 Km. Another Vehicle Is Needed For Industrial Pick-Ups Outside Of Kanta-Häme About 1-2 Times A Week And It Will Have About 17,000 Driving Kilometers. The Other Vehicle Will Pick Up 60-80 Items From Shops In The Kanta-Häme Area Five Days A Week And Distribute It To The Food Aid Distribution Agency. Approximately 30,000 Driving Kilometers Will Be Accumulated. Registration Interested Operators Are Asked To Indicate Their Interest In Participating In A Possible Procurement Via The Tender Service Portal. Answering The Request For Information Is Not A Prerequisite For Participating In A Possible Tender That Will Be Organized Later. Registrations Are Requested By March 10, 2026 At 3:00 P.M. Market Dialogue Events Separate Market Dialogue Events Will Be Arranged With Registered Suppliers During March-April. The Events Are Held As Teams Meetings. The Preliminary Request For Tender Material Is Sent To The Suppliers Who Answered The Request For Information And Who Are Invited To The Market Dialogue Event For Perusal In Advance. If There Are Many Applicants, The Procurement Unit Evaluates And Selects The Four (4) Suppliers Best Suited To The Customers Needs For The Market Dialogue Discussions. If There Are Fewer Suppliers, All Are Invited To The Market Dialogue. Other Information This Is Not A Request For Tenders Or A Procurement Notice, So The Publication Of This Notice Does Not Start A Tender, But Rather A Request For Information Related To Market Mapping And Dialogue. This Notice Does Not Obligate The City Of Hämeenlinna To Carry Out The Actual Procurement. Failure To Respond To A Request For Information Does Not Prevent Participation In A Possible Tender, And Responding To A Request For Information Does Not In Any Way Affect The Bidders Position In A Possible Tender. The City Of Hämeenlinna Does Not Pay Compensation For Responding To The Request For Information Or For Participating In Market Mapping And Dialogue.
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